Saturday, 3 February 2018

Agenda 14 February 2018


Prayer - Adrienne

Election of Board Chair

Board Training - There have been some big recent changes that we need to look at:

  • Spirals of Inquiry.  
  • New Zealand Curriculum .  
  • How we are measuring progress and achievement in post National Standards

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Policies
Charter & Annual Plan
Policies for regular review to be reviewed at next meeting
Board governance
BOT delegates
Code of conduct

Property: & Health & Safety - Opus International are visiting to view school with regards to updating the 10 year property plan, 14th February.
Motion: No painting carried out in 2017 as per cyclical maintenance plan. Currently reviewing with 10yr maintenance plan.

Finance & Grants: - to be taken as read
Budget to be approved and minuted
Motion:  The Board authorised the Board Chairperson and Principal to sign the Statement of Responsibility for the 2017 Annual Accounts on the Board's behalf when confirmation is received that the audit has been completed.
Motion: That the Board approves the inclusion of a budget for the 2017 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board's 2017 operating and capital purchases budgets.

Cultural - not this meeting
Strategy - revised review schedule

NAG 3 Personnel - Principal's appraisal 2017, Request for leave

NAG 6 Administration : Accept minutes of previous meeting
Update on board election process.

The Board delegates to the Principal the responsibilities listed below


  • The day-to-day curriculum and resource management of the school and the achievement of the Government's key achievement areas and requirements as specified in official educational  policy documents;
  • The implementation of any other requirements specified by Act of Parliament, the Secretary of Education, any other permanent head of a Government department and for individual and collective employment contracts;
  • Approval of any orders for goods and services provided such an order will not exceed the Board approved budget allocation (The NZSTA policy says under $2500 but our policies don't say this) for the expenditure item involved;
  • Transfers to at-call deposits of amounts less than $5,000 (can't find a policy for us that says an amount) and for periods less than 12 months;
  • Ordering fixed assets for which the capital expenditure has the prior approval of the Board, or fall within the asset replacement budget;
  • The appointment of relieving, casual staff and support staff provided such appointment is within the budget allocation for this particular person and provided this delegation is not given to any other staff member;
  • Communication with parents, officials, representatives of educational organisations and other firms and organisations with whom the Principal deals as part of their curriculum and resource management responsibilities;

Inwards and outwards correspondence

Wednesday, 24 January 2018

Casual Vacancy


A casual vacancy has occurred on the St Joseph’s board of trustees for an elected parent representative.

The board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.
 
If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.
 
Any eligible voter who wishes to ask the board to hold a by-election should write to:
 
 Chairperson
 Board of Trustees
 St Joseph’s School
 
By 23rd February 2018

Wednesday, 29 November 2017

Agenda 12 December 2018

Agenda 12 December 2018


Prayer - Lorraine

Board Training - SMART goals

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Policies - Board Governance
Policy Review:
Done at last meeting

Property: & Health & Safety -

Finance & Grants: - to be taken as read
Motion: Minute auditor for 2018

Resolution to be Passed:
St Joseph's School Board of Trustees agreed at the Board Meeting of 12 December to apply to New Zealand Community Trust for $6000 towards the salary of our Sports Coordinator.  I certify that this  is a true and correct record of the resolution passed at the 12th December Board meeting.  Signed_______________ Board Chair_________date


Cultural - not this meeting
Strategy - see National Standards Above

NAG 3 Personnel - Units, Classes 2018, Mindlab Training Review

NAG 6 Administration : Accept minutes of previous meeting
Board Resignation - Email motion in mid January to fill the position by selection.

Inwards and outwards correspondence

Thursday, 9 November 2017

Board News 9 November 2017

On behalf of our BOT I am  delighted to welcome Rory  Mckeown and Rebecca Meek as our two selected Board of Trustee members.  Rebecca and Rory will undertake an introductory training session and will attend our next meeting as full members of our Board.  We are fortunate to have a full and committed board who work to support the Principal and staff to ensure that all students at St Josephs school receive the best possible education.

Saturday, 21 October 2017

Agenda Tuesday 31st October, 6.30pm

Prayer - Bev

Board Training - Governance: Committees

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting
Proposal that board accept school dates for 2018: Tuesday 30th January. Finish: Friday 14th December = 384 half days

Annual Plan Outcomes for 2017

Curriculum -

Policies - Board Governance
Policy Review:
The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru
password: veritas
  • Privacy – board members and staff
  • Salary Units / Management Allowances – board members and staff
  • Classroom Release Time / Timetable – board members and staff

Property: & Health & Safety -
In Committee discussion regarding next steps from property committee:

Finance & Grants: - to be taken as read
Motion: Minute and approve a grant submission to Youthtown for:
- balls, first aid kits and bibs for sports clubs
- kit for rugby
Minute and approve a grant submission to Otago Community Trust for:
- classroom musical instruments

Motion: Minute and approve a grant submission to Community Trust and Southern Trust for:
$6,000 for Sports coordinator salary.
Motion that the board consider covering the $6000 needed to continue full sports coordinator coverage for 2018, if we are unsuccessful with funding.

Cultural - to be taken as read
Strategy - Staff EEO survey, Maori Consultation

NAG 3 Personnel - motion to accept resignation and begin recruitment process for Scale A tagged teacher.
Delegate to personnel committee authority to interview and appoint AP, Scale A tagged teacher and any other appointments necessary to fully staff for 2018.

NAG 6 Administration : Accept minutes of previous meeting
In light of 1% (3/25) response from electorate requesting a by-election, motion to proceed with completing the board by selection.

Thursday, 19 October 2017

Casual Vacancy

A casual vacancy has occurred on the St Joseph’s board of trustees for two elected parent representatives.
 
         The board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.
 
         If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.
 
         Any eligible voter who wishes to ask the board to hold a by-election should write to:
 
         Chairperson
         Board of Trustees
         St Joseph’s School
 
By 25th October 

Saturday, 9 September 2017

Agenda 19 September 2017

Agenda 19 September 2017 - 6.30pm


Prayer - Leanne

Board Training - Culturally Responsive Practice (see ERO indicators)

From the Pews (apologies from Fr Wayne this time)

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -
Emergent Review - Behaviour Report #3

Writing - this is an assurance report, not a self review report as review was undertaken in August meeting.

Community of Learning consultation presentation

Policies - Board Governance
Policy Review:
The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru
password: veritas
Students with special needs / learning support
Appointments
Child Protection

Whitestone Kahui Ako - proposal that the Whitestone Kahui Ako governance meeting group is included as a St Joseph's Board of Trustees subcommittee.
Property: & Health & Safety - Proposal to find the best method for using an outside provider

Year 7 camp documentation - proposal that the board approve the year 7 camp
Year 8 camp documentation - proposal that the board approve the year 8 camp

Finance & Grants: - to be taken as read
Propose board update budget as per finance report
Cultural - to be taken as read
Strategy - to be taken as read

NAG 3 Personnel - DRS appointment update - fnialised
NAG 6 Administration : Accept minutes of previous meeting
Accept minutes of September 14 meeting