Wednesday, 29 November 2017

Agenda 12 December 2018

Agenda 12 December 2018


Prayer - Lorraine

Board Training - SMART goals

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Policies - Board Governance
Policy Review:
Done at last meeting

Property: & Health & Safety -

Finance & Grants: - to be taken as read
Motion: Minute auditor for 2018

Resolution to be Passed:
St Joseph's School Board of Trustees agreed at the Board Meeting of 12 December to apply to New Zealand Community Trust for $6000 towards the salary of our Sports Coordinator.  I certify that this  is a true and correct record of the resolution passed at the 12th December Board meeting.  Signed_______________ Board Chair_________date


Cultural - not this meeting
Strategy - see National Standards Above

NAG 3 Personnel - Units, Classes 2018, Mindlab Training Review

NAG 6 Administration : Accept minutes of previous meeting
Board Resignation - Email motion in mid January to fill the position by selection.

Inwards and outwards correspondence

Thursday, 9 November 2017

Board News 9 November 2017

On behalf of our BOT I am  delighted to welcome Rory  Mckeown and Rebecca Meek as our two selected Board of Trustee members.  Rebecca and Rory will undertake an introductory training session and will attend our next meeting as full members of our Board.  We are fortunate to have a full and committed board who work to support the Principal and staff to ensure that all students at St Josephs school receive the best possible education.

Saturday, 21 October 2017

Agenda Tuesday 31st October, 6.30pm

Prayer - Bev

Board Training - Governance: Committees

From the Pews

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.

- Principal's report, - Assurance - will be unpacked at meeting
Proposal that board accept school dates for 2018: Tuesday 30th January. Finish: Friday 14th December = 384 half days

Annual Plan Outcomes for 2017

Curriculum -

Policies - Board Governance
Policy Review:
The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru
password: veritas
  • Privacy – board members and staff
  • Salary Units / Management Allowances – board members and staff
  • Classroom Release Time / Timetable – board members and staff

Property: & Health & Safety -
In Committee discussion regarding next steps from property committee:

Finance & Grants: - to be taken as read
Motion: Minute and approve a grant submission to Youthtown for:
- balls, first aid kits and bibs for sports clubs
- kit for rugby
Minute and approve a grant submission to Otago Community Trust for:
- classroom musical instruments

Motion: Minute and approve a grant submission to Community Trust and Southern Trust for:
$6,000 for Sports coordinator salary.
Motion that the board consider covering the $6000 needed to continue full sports coordinator coverage for 2018, if we are unsuccessful with funding.

Cultural - to be taken as read
Strategy - Staff EEO survey, Maori Consultation

NAG 3 Personnel - motion to accept resignation and begin recruitment process for Scale A tagged teacher.
Delegate to personnel committee authority to interview and appoint AP, Scale A tagged teacher and any other appointments necessary to fully staff for 2018.

NAG 6 Administration : Accept minutes of previous meeting
In light of 1% (3/25) response from electorate requesting a by-election, motion to proceed with completing the board by selection.

Thursday, 19 October 2017

Casual Vacancy

A casual vacancy has occurred on the St Joseph’s board of trustees for two elected parent representatives.
 
         The board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.
 
         If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.
 
         Any eligible voter who wishes to ask the board to hold a by-election should write to:
 
         Chairperson
         Board of Trustees
         St Joseph’s School
 
By 25th October 

Saturday, 9 September 2017

Agenda 19 September 2017

Agenda 19 September 2017 - 6.30pm


Prayer - Leanne

Board Training - Culturally Responsive Practice (see ERO indicators)

From the Pews (apologies from Fr Wayne this time)

Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
- Principal's report, - Assurance - will be unpacked at meeting

Curriculum -
Emergent Review - Behaviour Report #3

Writing - this is an assurance report, not a self review report as review was undertaken in August meeting.

Community of Learning consultation presentation

Policies - Board Governance
Policy Review:
The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru
password: veritas
Students with special needs / learning support
Appointments
Child Protection

Whitestone Kahui Ako - proposal that the Whitestone Kahui Ako governance meeting group is included as a St Joseph's Board of Trustees subcommittee.
Property: & Health & Safety - Proposal to find the best method for using an outside provider

Year 7 camp documentation - proposal that the board approve the year 7 camp
Year 8 camp documentation - proposal that the board approve the year 8 camp

Finance & Grants: - to be taken as read
Propose board update budget as per finance report
Cultural - to be taken as read
Strategy - to be taken as read

NAG 3 Personnel - DRS appointment update - fnialised
NAG 6 Administration : Accept minutes of previous meeting
Accept minutes of September 14 meeting

Saturday, 5 August 2017

Agenda 15 August 2017

Agenda 15 August 2017


Prayer - Rose

7.05pm - Board Training - ERO Prep - what needs to happen?

7.35- From the Pews

7:45 - Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
Leanne's Report from Dominican Conference - please read, it was an amazing conference.
7:50 - Principal's report, - Assurance - will be unpacked at meeting

Curriculum -

Mid Year National Standards Data
Mid year target updates: mathsreadingwriting
Board self review for mid year data
Reading, Writing, Maths Mid Year regular self review
Check finance report for requests to support the decisions already made.

Raising Student Achievement Plan - Board to do Domain 1


Policies - Board Governance

As this is a big meeting for curriculum review, this term's policy updates will be looked at in the next meeting.

8:00pm - Property: & Health & Safety - to be taken as read. Consideration of feedback on new building.


8:05pm - Finance & Grants: - to be taken as read
8:10pm - Cultural - to be taken as read
8.12pm - Strategy - to be taken as read - note the positive mid year feedback from parents.

8:15pm - NAG 3 Personnel - move for personnel committee to action the AP appointment process.

8:20pm - NAG 6 Administration :
See compliance matters in principal's report
COL stewardship interest - see correspondence.
Board Election - two elected parent reps needed


Confirmation of minutes -

Wednesday, 21 June 2017

Agenda 28 June 2017

Agenda 28 June 2017

Prayer - Sharni

7.05pm - Board Training: Board role in supporting achievement of at risk students (based on ERO self-review indicators).  Look at how governance can support.

7.35- From the Pews

7:45 - Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
7:50 - Principal's report, - Assurance - will be unpacked at meeting

Curriculum -
Regular Review Unpacker - we will do this at meeting for the three reports below:
Science
Health Curriculum Catholic guidelines - carried over from last meeting
The health curriculum needs to be accepted by the Board and sent to our proprietor

Policies - Board Governance

School docs - policies for review.  - go to Schooldocs link from the school website: use the login I have sent by email.

  • Special Character Updates for information - automatically included:
Senior students have opportunities to lead the school in school assemblies, liturgies and Masses and to be involved in St Vincent de Paul, altar serving, etc., and
Service
  • Students take part in service and outreach opportunities provided by the school.

  • School endeavours to provide opportunities for students to contribute actively in the life of the local community and to be involved in national and international projects where appropriate.

For Review

  • Documentation and Self Review
  • Employer Responsibility

8:00pm - Property: & Health & Safety - to be taken as read
OSH Hazard Report - to be taken as read

8:05pm - Finance & Grants: - to be taken as read
8:10pm - Cultural - to be taken as read
8.12pm - Strategy - to be taken as read

8:15pm - NAG 3 Personnel - nothing to report

8:20pm - NAG 6 Administration :
Attendance report - to be taken as read, motion to be passed:

Confirmation of minutes -