Board news


MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 13TH MARCH 2018, AT 6.00 PM
 IN RUMA KORU

Present
Andy Bradley, Carl Herbst, Leanne Brookes, Sharni Cunningham, Bev Conlan, Adrienne Wylie, Rory McGeown, Lorraine Frances- Rees, Jan Plieger, Rose Davies, Fr Wayne, Michael Plieger

Apologies
Rebecca Meek

Welcome

Bev welcomed everyone to the meeting with a special welcome to Carl who has come onto the Board by selection.
Michael opened with a prayer.

Board Training
The role of the Board is Governance with the Principal’s role of both governance and management as CEO of the Board.

Board to work together.  Before each meeting all reports to be read and understood.  Bring any questions to the Board meeting.  All board members need to feel valued and listened to.

Computational Thinking:
Decomposition – Breaking down information
Pattern recognition – What can be seen
Abstraction – What is the important information
Algorithm – The instruction

From the Pews
Children were asked ‘What makes the School Great?’  Their thoughts were pleasing.  The Parish was at the fore front of their thoughts.  Children are in an environment to learn and to trust.  We have freedom to grow in Christ.

Special Character

Taken as read.

Move to accept the Special Character Report.
L Frances-Rees/R McGeown
Reconciliation held on the weekend.

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/C Herbst

Lorraine spoke to her report.
The new reporting system was explained.  Children to be involved in writing the reports each term stating what their goal is and what they have learnt.  Feedback will be obtained from parents next term.

Curriculum Report
RE Self review.

The Board provided feedback on the report.  Asked what they would like to see in the next review.  Board would like to see comments from the children.

Move to accept the RE Self review.
L Frances-Rees/S Cunningham

Emerging Review – Behaviour

Behaviour of the children vastly improved from last year.  Continual work required to keep behaviour on track. 

Policies

Reviewed – Financial Control & Expectations.

Property and Health and Safety Report
Taken as read

Opus has reviewed what capital work needs to be completed.  We have to complete our own 10 year maintenance plan.  To acquire two quotes.  Lorraine to approach Programmed Property Maintenance.  Board suggested approaching Tim Frances-Rees for a second quote.  Lorraine brought to the Board’s attention a conflict of interest.
M Plieger/A Bradley

Finance Report
Taken as read.

Report tabled with recommendations:

1.      That the schedule of payments comprising of $30,585.73 for January 2018 and $19,653.25 for February 2018 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $90,948.03 for January 2018 and $7,412.70 for February 2018 be received.

S Cunningham/R Davies

Grants
Taken as read.

Move to accept the Grants report.
S Cunningham/L Brookes

The grant applications were declined.  Will look at other sources.

Multi-Cultural

No report this month
Strategy Report
No report this month

Personnel
Letter received from L Klenner requesting Leave without pay from 12th September to 15th October.

Board approves the leave.

L Frances-Rees/A Wylie

Adrienne applied for leave of absence for May.

Board approves the leave.

M Plieger/A Bradley

Whitestone COL
Taken as read

S Cunningham/A Bradley

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.

B Conlan
After Agenda Correspondence
A Wylie – Leave of Absence

Minutes of the Previous Meeting:



Moved:
That the minutes of the meeting held 13th February 2018 be accepted as a true and accurate record.
L Frances-Rees/S Cunningham

Paid Union Meeting
NZEI will be holding union meetings on Thursday 22nd March.  There will be two options to enable least disruption to school.  Lorraine felt there would be less disruption if the teachers attended the afternoon meeting.  Those teachers not in the union would supervise the children with a suggestion to parents to take their children home.

Board Social
An evening with the Board members and staff to be held on Wednesday 4th April from 5.00pm to 6.30pm in the staff room.

Meeting Closed:
Meeting closed at 8.08 pm.

Next Board Meeting:

22nd May 2018 at 6.00 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 13th March 2018.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson




New Board Member by Selection:

We welcome Carl Herbst as our new selected board member. Carl is head of humanities at St Kevin's College and father to Eli in year 5. He is new to the school community and we are looking forward to adding his knowledge and wisdom to our governance team.

7 March 2018

MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 13TH FEBRUARY 2018, AT 6.30 PM
 IN RUMA KORU


Present
Lorraine Frances-Rees, Adrienne Wylie, Rebecca Meek, Bev Conlan, Sharni Cunningham, Michael Plieger, Fr Wayne Healey, Rory McGeown, Carl Herbst – Observing

Apologies
Andy Bradley, Rose Davies, Leanne Brookes, Jan Plieger for lateness

Welcome

Bev welcomed everyone to the first meeting of the year with a special welcome to Rebecca being her first meeting and Carl who was observing.
Adrienne opened with a prayer.

Board Election
Bev stood down as Board Chair.

Nominations for Board Chair were called.
Bev Conlan nominated by Lorraine Frances-Rees.  Seconded by Adrienne Wylie. 
No other nominations were received.
Bev was duly elected.

Board Training
The New Zealand Curriculum document was distributed.  This document replaces the National Standards.  The Vision and Principles are in line with our own vision and principles.
5 key competencies –
1 – Managing self
2 - Using language, symbols and text
3 - Thinking
4 – Relating to others
5 – Participating and contributing
With National Standards going, teachers are free to report against the curriculum. 
Spirals of Inquiry – challenges and unpack underlying beliefs.
COL PD will be undertaken next week to help unpack these underlying beliefs.

From the Pews
The school year has started very well with an amazing atmosphere.  Parents need to come on board and support the school in all aspects of the Catholic Special Character, physically, spiritually and mentally. This is the challenge for the year.

Special Character

Taken as read.

Move to accept the Special Character Report.
A Wylie/S Cunningham

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham

Lorraine spoke to her report.
Tying in the curriculum with the Eucharist community.
Children making Prayer ketes this year.  These will go with the children throughout their time at St Joseph’s and beyond.

Curriculum Report
Achievement targets

Move to accept the Achievement targets for 2018.
L Frances-Rees/R Meek

Policies

The Charter and Annual Plan for 2018 was tabled.

Move to accept the Charter and Annual Plan for 2018 be accepted.
S Cunningham/M Plieger

Board Governance policy, Conflict of Interest and Code of Conduct were tabled.
Each Board member signed the Code of Conduct.

Each member to ensure they read the Board Blog prior to each meeting.
Schedule of sub-committee meetings:
Finance – Prior to each Board meeting.
Strategy – As required
Property – As required
Personnel – As required
Grants – As required
Special Character – Prior to each Board meeting
Cultural – Twice a year as this is a consultation group only.
COL – Report after each COL meeting

Property and Health and Safety Report
Taken as read

Move to accept the Property and Health and Safety report
M Plieger/L Frances-Rees

Move: No painting carried out in 2017 as per cyclical maintenance plan.  Currently reviewing the 10 year maintenance plan.
M Plieger/L Frances-Rees

Finance Report
Taken as read.

Report tabled with recommendations:

1.      That the schedule of payments comprising of $60,167.18 for December 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $5,558.94 for December 2017 be received.

S Cunningham/L Frances-Rees


Move to accept the Budget for 2018.
S Cunningham/L Frances-Rees

Motion: The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2017 Annual Accounts on the Board’s behalf when confirmation is received that the audit has been completed.
S Cunningham/L Frances-Rees

Motion: That the Board approved the inclusion of a budget for the 2017 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board’s 2017 operating purchases budget.
L Frances-Rees/A Wylie

Grants
Taken as read.

Move to accept the Grants report.
S Cunningham/M Plieger

Multi-Cultural

No report
Strategy Report
Taken as read.

A two year schedule for self-reviews was discussed.
S Cunningham/J Plieger

Personnel
The principal left the meeting.

Moved:
That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan

The principal re-joined the meeting.

The Board agreed to move the meetings forward by half an hour to enable an earlier finish.

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.

B Conlan

Minutes of the Previous Meeting:



Moved:
That the minutes of the meeting held 12th December 2017 be accepted as a true and accurate record.
L Frances-Rees/A Wylie

Board Vacancy
The board vacancy was advertised in January giving parents until 23rd February to object to filling the vacancy by selection.  Require 36 parents to object to force a bi-election.  To date no objections have been received.

Board Delegations
The Board delegates to the Principal the day to day  responsibilities as laid out by NZSTA.
L Frances-Rees/S Cunnungham
Meeting Closed:
Meeting closed at 8.05 pm.

Next Board Meeting:

13th March 2018 at 6.00 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 13th February 2018.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson



MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 12TH DECEMBER 2017, AT 6.30 PM
 IN RUMA KORU

Present
Leanne Brookes, Adrienne Wylie, Michael Plieger, Lorraine Frances-Rees, Sharni Cunningham, Rory McGeown, Rose Davies

Apologies
Bev Conlan, Rebecca Meek, Andy Bradley, Jan Plieger for lateness, Fr Wayne for lateness

Welcome

Sharni welcomed everyone to the last meeting of the year.  A special welcome to Rory on his first meeting on the Board.  Lorraine opened with a prayer.

Board Training
SMART Goals
S – Specific
M – Measurable
A – Achievable
R – Realistic
T – Timely

Lorraine explained what SMART Goals are and how they work within the school environment.

From the Pews
School is winding down and looking forward to the end of year thanks giving.  Has been a full year.  Spirituality coming through.  Continuation of growth in 2018.

Special Character

Taken as read.

Move to accept the Special Character Report.
A Wylie/L Frances-Rees

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/A Wylie

Lorraine spoke to her report.
Welcome Mass saw 12 families welcomed into the school/parish community.
2018 classes have been set. 
Camps were successful. 

Curriculum Report
National Standards data was reviewed and discussed.

Analysis of Variance report tabled.
National Standards analysis was tabled.
Camp reports were tabled.
Spelling Board report was tabled.
Unit holders’ reports were tabled.
COL update report was tabled.

Policies

No policies to be reviewed.  All completed last meeting.

Property and Health and Safety Report
Taken as read

Move to accept the Property and Health and Safety report
L Brookes/M Plieger

The Parish has received a letter from the Hostel Board notifying the Parish of the intention to sell the Girl’s Boarding establishment in March 2018.  A meeting will be held in February.  They have notified the Diocese as the land owners.

Finance Report
Taken as read.

Report tabled with recommendations:

1.      That the schedule of payments comprising of $32,362.63 for October 2017 and $60,281.16 for November as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $72,774.35 for October 2017 and $13,733.82 for November be received.

L Frances-Rees/A Wylie

Auditor for 2018 is BDO.
L Frances-Rees/J Plieger

Resolution:
St Joseph’s School Board of Trustees agreed at the Board Meeting of 12th December 2017 to apply to New Zealand Community Trust for $6,000 towards the salary of our Sport’s Co-ordinator.
L Frances-Rees/L Brookes

I certify that this is a true and correct record of the resolution passed at the 12th December Board meeting.

Signed ________________________ Board Chair

Date __________________________

Move: to provide a scholarship for 2 staff of $1500 each to undertake master’s papers for 2018.
L Frances-Rees/S Cunningham

Move:  To employ a 0.1ftte teacher to teach Maths were the numbers are needed.
L Frances-Rees/A Wylie


Have received the interim audit report.  No internal weaknesses found.

Draft budget was tabled.

Grants
No report
Multi-Cultural

No report
Strategy Report
No report

Personnel
Taken as read

Move to accept the report.
L Frances-Rees/A Wylie

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.

S Cunningham

After Agenda Correspondence:
Letter to Home & School – Food Fair

A thank you letter to be sent to Home & School for all their hard work over the year.

Minutes of the Previous Meeting:



Moved:
That the minutes of the meeting held 31st October be accepted as a true and accurate record.
S Cunningham/L Frances-Rees

Board Vacancy
Katrina Miller has resigned from the Board.  A decision to fill the vacancy by selection or bi-election to be made in January.

Meeting Closed:
Meeting closed at 8.50 pm.

Next Board Meeting:

February 2017 at 6.30 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 12th December 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson



MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 31ST OCTOBER 2017, AT 6.30 PM
 IN RUMA KORU

Present
Bev Conlan, Leanne Brookes, Sharni Cunningham, Andy Bradley, Adrienne Wylie, Lorraine Frances-Rees, Michael Plieger, Fr Wayne, Jan Plieger, Rose Davies

Apologies
Nil
Welcome

Bev welcomed everyone to the meeting and opened with a prayer.

Board Training
Discussion held on the sub-committees attached to the Board.  Strategy to look at reporting cycles.  May not be necessary to have all sub-committee meetings prior to BOT meetings but as required in a similar way as the Personnel sub-committee.  Multi-Cultural sub-committee has no governance role and meet once a term as a cultural group and feed back to the BOT accordingly.

From the Pews
We are all different and together we form a river and flow together.  Tremendous starting the week with whole school prayers.

Special Character

Taken as read.

Move to accept the Special Character Report.
A Wylie/L Frances-Rees

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham

Lorraine spoke to her report.
Move for the 2018 school year to be from 30th January to 14th December.
S Cunningham/M Plieger

Year 8 camp
Our usual helper is unable to attend due to health issues.  Have hired a guide from the Peel Forest Outdoor Pursuits centre.  To accommodate this extra cost, a change has been made in the transport area.  Now hiring a mini-van and using private cars instead of hiring a bus.

Annual Plan 2017
Taken as read

Curriculum Report
Senco Report

Move to increase release time to be organised in 2018 for the development of the role.
L Frances-Rees/A Wylie

Well Being Report

A new format used which is a reflection on student outlooks
L Frances-Rees/J Plieger

Policies

Reviewed:
Privacy – Board members and staff
Salary Units/Management allowances – Board members and staff
Classroom release time/Timetable – Board members and staff

Property and Health and Safety Report
Taken as read

Moved:
That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan

Finance Report
Taken as read.

Report tabled with recommendations:

1.      That the schedule of payments comprising of $42,314.74 for September 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $13,859.27 for September 2017 be received.

S Cunningham/L Frances-Rees

Grants
Taken as read

Motion: to apply to for a grant from Youthtown of $1,357.00 for rugby uniform replacement and $9297.41 for sports equipment along with $2,941.42 for musical instruments.
S Cunningham/R Davies

Motion: to apply to Community Trust for $6,000.00 for Sports co-ordinator salary.
S Cunningham/R Davies

Multi-Cultural

Taken as read.

Move to accept the Cultural Report
J Plieger/M Plieger

A request has been received from Tourism Waitaki for the school to host 5 Chinese children aged between 6 and 10 for a week in February 2018. The board discussed the viability of agreeing to host the visitors.

Strategy Report
Taken as read.

Move to accept the Strategy Report
L Frances-Rees/R Davies

Personnel
Taken as read

Move to accept the report.
L Frances-Rees/Fr Wayne

The letter of resignation from Christina Gray has been received.

Move to accept Christina’s letter of resignation.
L Frances-Rees/A Wylie

Board Vacancies
Only received 3 letters requesting a bi-election to fill the vacant positions on the Board.
Move to fill the vacancies by selection.
A Wylie/L Brookes

Rory McGeown and Rebecca Meek are interested in filling the positions.
Talanoa has stepped down as a co-opted member of the board due to work commitments.

A letter congratulating the Home & School on a successful Food Fair to be sent.  Adrienne to organise.

Sharni to organise an end of year dinner with Home & School committee.

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.

B Conlan
Minutes of the Previous Meeting:



Moved:
That the minutes of the meeting held 19th September 2017 be accepted as a true and accurate record.
A Bradley/S Cunningham

Moved:
That the minutes of the interim meeting held 17th October 2017 be accepted as a true and accurate record.
A Bradley/S Cunningham

Meeting Closed:
Meeting closed at 8.50 pm.

Next Board Meeting:

12th December 2017 at 6.30 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 31st October 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson



MINUTES OF THE EXTRA MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 17TH OCTOBER 2017, AT 6.30 PM
 IN RUMA KORU


Present
Leanne Brookes, Sharni Cunningham, Lorraine Frances-Rees, Bev Conlan, Talanoa Palu, Adrienne Wylie, Katrina Miller, Jan Plieger, Andy Bradley, Rose Davies, Michael Plieger

Apologies
Fr Wayne Healey

Welcome

Bev welcomed everyone to the extra meeting

Policies
Governance Policy:
The Board reviewed and discussed the Governance Policy with changes to:
1.2 – delete as part of the principal’s report

The Board discussed the procedure concerning absences from Board meetings to ensure all members were aware of what is expected when on the Board. 

The Board agreed that the complaints policy be clearly visible on the website and be included in the enrolment packs.

Move to accept the Governance Policy with the changes as discussed.
S Cunningham/J Plieger

Code of Behaviour Policy:
The Board reviewed and discussed the Code of Behaviour Policy with a change to No 7 – delete the words ‘and not disclose to any other persons such information that might be harmful to the school’.

Move to accept the Code of Behaviour Policy with the changes as discussed.
L Frances-Rees/A Bradley

Conflict of Interest Policy:
The Board reviewed and discussed the policy.

Move to accept the Conflict of Interest Policy.
K Miller/S Cunningham

COL

Morgan Tangney has applied for the Across School Teacher for the CoL and has been appointed for two years commencing 2018. 
The Board agrees to Morgan accepting the position.
B Conlan/A Wylie

Letter of congratulations to go to Morgan.

2018 Classes
Moved:
That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan

Meeting Closed:
Meeting closed at 7.56 pm.


These are a true and accurate record of the St Joseph’s School Board of Trustees Interim meeting held 17th October 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson



A casual vacancy has occurred on the St Joseph’s board of trustees for two elected parent representatives.
         The board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.
         If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.
         Any eligible voter who wishes to ask the board to hold a by-election should write to:
         Chairperson
         Board of Trustees
         St Joseph’s School
 
By 25th October 

MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 19TH SEPTEMBER 2017, AT 6.30 PM
 IN RUMA KORU

Present
Leanne Brookes, Sharni Cunningham, Lorraine Frances-Rees, Bev Conlan, Adrienne Wylie, Jan Plieger, Andy Bradley, Rose Davies, Michael Plieger

Apologies
Fr Wayne Healey & Talanoa Palu.  Katrina Miller for lateness

Welcome

Bev welcomed everyone to the meeting with a special welcome to Rory McGeown who attended as an observer.  Leanne opened the meeting with a prayer.

Board Training
Looked at Culturally responsive practice as laid out in the School Evaluation Indicators.  Relationships are the key to all learning.
Teaching as a unity group towards a specific goal. 

Special Character

Taken as read.

Move to accept the Special Character Report.
L Frances-Rees/L Brookes

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham

Lorraine spoke to her report.

Curriculum Report
Behaviour report tabled.
Looked at where we are at.  Systems and plans in place.  Behaviour is improving.
L Frances-Rees/M Plieger

Visual Art and Technology report tabled.
The report has room for progress.
L Frances-Rees/J Plieger

Writing report tabled.
L Frances-Rees/J Plieger

Community of Learning
Consultation presentation.  Where we are at as a group.

Policies

Reviewed:
Students with Special Needs/Learning support
Appointment procedure
Child Protection
Whitestone COL:
Minutes from the Whitestone Kahui Ako was tabled.
Move: To include the Whitestone Kahui Ako governance meeting group as a sub-committee of the Board.
L Frances-Rees/A Wylie
Sharni is part of the governance group.

Property and Health and Safety Report
Taken as read

Move to accept the Property and Health & Safety report
L Frances-Rees/J Plieger

Move for Lorraine to investigate engaging external providers to complete a 10 year plan.
L Frances-Rees/M Plieger

Year 7 & 8 Camp booklets were tabled for approval.

Move to accept the Camp proposals with the proviso that a suitable provider is available for the Yr 8 camp.  The principal to get a list of all health needs and medications of the children.
L Frances-Rees/J Plieger

Finance Report
Report tabled with recommendations:

1.      That the schedule of payments comprising of $36,786.93 for August 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $19,972.45 for August 2017 be received.
S Cunningham/L Frances-Rees

The Operations grant has been reduced due to a fall in the roll.  There were discrepancies in the Budget accepted in March. March budget deficit should have been $-16,425. 

Move to accept an amended budget with a cash deficit of $-36,489 and a working capital deficit of $-37,362 to reflect these alterations.
K Miller/A Bradley

Mulit-Cultural

Taken as read.

Move to accept the Cultural Report
J Plieger/L Frances-Rees

Strategy Report
Taken as read.

Move to accept the Strategy Report
L Frances-Rees/S Cunningham

Personnel
The letter of resignation of Siobhan Burke has been received.

Move to accept Siobhan’s letter of resignation.
L Frances-Rees/A Wylie

Leanne has been appointed as DRS in charge of curriculum which was left vacant by the resignation of Siobhan Burke.
Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.

B Conlan
Minutes of the Previous Meeting:


Moved:
That the minutes of the meeting held 15th August 2017 be accepted as a true and accurate record.
R Wylie/M Plieger

Moved:
That the minutes of the interim meeting held 14th September 2017 be accepted as a true and accurate record.
S Cunningham/L Brookes

Meeting Closed:
Meeting closed at 8.45 pm.

Next Board Meeting:

31st October 2017 at 6.30 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 19th September 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson


Interim Board Meeting 14 September 2017, 5.30pm


Present: Andy Bradley, Jan Plieger, Sharni Cunningham, Leanne Brookes, Adrienne Wylie, Bev Conlan, Lorraine Frances-Rees = quorum


NZSTA had originally told us we need an election.


Phone call from a parent challenged our date and information.


Board has to make a decision (not fill vacancy) within 8 weeks of what we’re going to do.


Chairperson rang NZSTA again to check our timeline.  New information given from NZSTA with back up information.  


We need to have more elected than selected parent reps.  We can select.


Proposal: we follow the process of selection rather than election.  Proposed by Adrienne Wylie, seconded by Sharni Cunningham.  Agreed unanimously.


Process:
WIthin 14 days of making the decision.  Put in newspaper a notice about vacancy and the proposal to fill by selection.


The board will publish in a newspaper circulating in the area of the school.


MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 28TH JUNE 2017, AT 7.00 PM
 IN RUMA KORU


Present
Andy Bradley, Rose Wylie, Adrienne Wylie, Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Bev Conlan, Fr Wayne, Bruce Wickham, Michael Plieger, Chris Heaphy

Apologies
Katrina Miller and Jan Plieger (for lateness)

Welcome

Bev welcomed everyone to the meeting along with a thank you for the work each board member had done in the lead up to the meeting.  Sharni opened the meeting with a prayer.

Board Training
ERO visit either Term 3 or Term 4.  Looking closely at student achievement and student progress.

Looked at Student achievement and how we handle under achievers.
Board roll is stewardship.  The Board provides the environment for learning, staff PD and evaluation of the results.

From the Pews
Children will be celebrating the sacrament of Confirmation this weekend.  A lovely occasion.  Spirituality is being overlooked.  Spirituality will form the strength in the children in their wellbeing as citizens. Gifts of love, joy, peace and patience are things we cannot see but help in the growth of the children through the special character of the school.

Special Character

Taken as read.

Move to accept the Special Character Report.
L Frances-Rees/Fr Wayne

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/R Davies

Lorraine spoke to her report.
Teachers are working on the learning support system.  This tracks those who are well below, below or at risk of being below over time and in depth.

Curriculum Report
Reports on Science and RE were tabled.  A discussion on the reports was undertaken.  Lorraine recorded the questions and comments which ensued from the discussion.

The Board looked at the results of the Student Wellbeing Survey which was recently undertaken.  The Board discussed the outcome.
Health Curriculum
A discussion on the health curriculum was undertaken.

Move: To accept the Health Curriculum Catholic Guidelines
K Miller/S Cunningham

Policies

Reviewed Documentation and Self Review and Employer Responsibility policies.

Property and Health and Safety Report
Taken as read

Move to accept the Property and Health & Safety report
M Plieger/A Wylie

Request input from staff and the school community for the concept plans for the school by the end of the term.
Hazard report taken as read.

Finance Report
Report tabled with recommendations:

1.      That the schedule of payments comprising of $36,603.50 for May 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $12,607.04 for May 2017 be received.
L Frances-Rees/A Wylie

Grants
Taken as read.

Move to accept the Grants Report
L Frances-Rees/A Wylie

Cultural

Taken as read.

Move to accept the Cultural Report
J Plieger/S Cunningham

Strategy Report
Taken as read.

Move to accept the Cultural Report
L Frances-Rees/K Miller

Personnel
A letter from Jocelyn Marsh was received requesting leave in Term 3.

Move to grant Jocelyn Marsh the requested leave.
L Frances-Rees/J Plieger

Attendance Report
Motion: In order to promote attendance at St Joseph’s School, the St Joseph’s Board of Trustees notes that it does not support or have any connection with non-school ski trips during school time.
L Frances-Rees/Fr Wayne

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.
B Conlan

Minutes of the Previous Meeting:



Moved:
That the minutes of the meeting held 27th March 2017 be accepted as a true and accurate record.
L Frances-Rees/S Cunningham
Meeting Closed:
Meeting closed at 9.45 pm.

Next Board Meeting:

15th August 2017 at 7.00 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 28th June 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson


MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 24TH MAY 2017, AT 7.00 PM
 IN RUMA KORU

Present
Andy Bradley, Talanoa Palu, Adrienne Wylie, Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Bev Conlan, Fr Wayne, Bruce Wickham, Michael Plieger, Chris Heaphy, Katrina Miller

Apologies
Rose Davies, Jan Plieger (for lateness)

Welcome

Bev welcomed everyone to the meeting with a special welcome to Bruce, Andy and Katrina being new board members.  Sharni opened the meeting with a prayer.

Board Training
The board discussed ‘Our role as Trustees in a Catholic school’ and ‘What is the Special Character and core focus of our school’ in relation to the Nags. 

From the Pews
Inclusiveness – Living and teaching Jesus Christ.  This is the foundation of our school.  This needs to be seen in all subjects and be the being of what we are as a school.  All parents need to be committed to the fundamentality of the school.
Special Character

Taken as read.

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham

Lorraine spoke to her report.

As this is a year of rebuilding and 3 teachers and Loraine undertaking a Masters paper, it was felt that compulsory RE papers this year would overload the teachers.  These papers would be optional this year but compulsory for next year.  Lorraine is looking into the possibility of being a Tutor for some of the papers which would save staff travelling to Dunedin to complete these of the papers.

Both teaching staff and support staff attended an Autism course over the holidays.  This was very beneficial for all with having autistic children in the school.

Staff attended a combined staff meeting with other schools in the Community of Learning.

Curriculum Report
Behaviour Report – Self Review

There is a collaborative approach with dealing with unacceptable behaviour.  There is good communication with parents concerning any incidents.
L Frances-Rees/S Cunningham

Policies

Review of using School Docs to be carried out throughout the year.  The meeting felt that while School Docs are up with changes occurring, the policies are very generic and not specific to the school.

Procedures are the responsibility of the Principal to keep up to date.

Sub committees:
Property, Health & Safety: Michael Plieger, Chris Heaphy, Leanne Brookes
Strategy: Rose Davies, Katrina Miller, Sharni Cunningham, Bev Conlan
Finance: Sharni Cunningham, Bruce Wickham, Andy Bradley (check)
Grant: Sharni Cunningham, Bruce Wickham
Personnel: Bev Conlan. Fr Wayne, Sharni Cunningham
Multi-Cultural: Jan Plieger, Talanoa Palu
Special Character: Fr Wayne, Adrienne Wylie, Katrina Miller
Lorraine on all committees.
Property Report
Taken as read
M Plieger/L Frances-Rees

Finance Report
Report tabled with recommendations:

1.      That the schedule of payments comprising of $67,586.78 for March 2017 and $45,910.55 for April 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $12,378.62 for March 2017 and $97,930.80 for April 2017 be received.
S Cunningham/L Frances-Rees

The Diocese has agreed to install heat pumps in the hall.  They will pay for the installation less $12,000 which was the amount raised from the phone books.  Unfortunately the Board is unable to use this money for capital works.  The Home & School will give their term donations to the Diocese to cover the $12,000 with the Board using the money from the phone books to cover what would be funded by the Home and School.

Motion: Home & School to pay the Diocese $12,000 for the hall heaters and the Board to use the Phone Book money as the Home & School Donation. 
S Cunningham/L Frances-Rees

Grants
Move to accept the Grants Report
S Cunningham/L Frances-Rees

Rugby has requested an application be made to Youthtown for funding to upgrade the playing jerseys.  The board felt applying for funding for sports uniforms should be across all codes and not just one.

Move to apply to Youth Town for funding towards a workshop area and robotics requirements for science.
K Miller/A Wylie

Cultural

No Report for the meeting

Strategy Report
No Report for the meeting

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.
B Conlan
A discussion concerning a letter received from a group of parents re ski programme occurred.

Minutes of the Previous Meeting:



Moved:
That the minutes of the meeting held 27th March 2017 be accepted as a true and accurate record.
L Frances-Rees/S Cunningham
Meeting Closed:
Meeting closed at 9.25 pm.

Next Board Meeting:

28th June 2017 at 7.00 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 24th May 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson




As a result of the Board of Trustees bi-election, we welcome Bruce Wickham, Andy Bradley and Kartina Miller onto the Board



MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 27TH MARCH 2017, AT 7.00 PM
 IN RUMA KORU

Present
Bev Conlan, Sharni Cunningham, Adrienne Wylie, Leanne Brookes, Lorraine Frances-Rees, Michael Plieger, Rose Davies, Chris Heaphy, Jan Plieger, Fr Wayne, Gary Shirley (Lead Principal - COL)

Apologies
Nil

Welcome

Bev welcomed everyone to the meeting with a special welcome to Gary Shirley, Principal of Papakaio.  Michael opened the meeting with a prayer.

Board Training
Gary Shirley undertook a presentation on the new COL (Community of Learning) which the school has signed onto.  Gary outlined the benefits for those involved.  Schools and kindergartens work collaboratively together sharing skills and knowledge with those involved in the COL.  Gary responded to questions from the Board.  Gary left the meeting.

From the Pews
We need to look at the spiritual side of learning.  The Welcome Mass was tremendous along with the weekly Monday morning Mass.  The atmosphere is growing.

Special Character
 Reports

Move to accept the Special Character Report
A Wylie/S Cunningham

The Attestation report from the Proprietors has been signed and is ready to be sent to the Diocese.

The Bishops forum was held last Thursday.  Fr Wayne, Bev, Adrienne and Lorraine attended.

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham

Lorraine spoke to her report.

With new members coming onto the Board, training will be undertaken on the Governance roll of the Board along with Special Character training.

School Docs is now up and running and can be accessed through the website.

4 staff undertaking Phonics training which will have our staff from Yr 1 to Yr 4 teaching the same programme right through. 

Home & School are willing to fund a tool shed.  Lorraine looking into what it would look like.

Behaviour Report – A system is in place for unacceptable behaviour and there is already an improvement in the overall behaviour of the students.  Some behaviour problems can be connected to learning needs.  Back chat is a major problem but have a system in place to help support teachers.

Property Report
Move to accept the Property Report
M Plieger/Fr Wayne

Fire drill still to be undertaken.

Plans have been received for a building upgrade over the next 10 years.  Plans to go to the Parish before being made public.

Finance Report
Report tabled with recommendations:

1.      That the schedule of payments comprising of $19,820.69 for January 2017 and $36,638.41 for February 2017 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $98149.97 for January 2017 and $12,515.07 for February 2017 be received.
S Cunningham/A Wylie

Grants
Move to accept the Grants Report
S Cunningham/A Wylie

Have received quotes for the hall heaters.  There is a shortfall between the money on hand and the cost of the heaters.  Investigate applying for grants to cover the short fall or approaching the Diocese to cover the short fall.

Motion:
Obtain two more quotes for the heaters and approach the Diocese then apply to either Lions or Licensing Trust for the shortfall. 
Fr Wayne/M Plieger

Approach YouthTown for funds towards Robotics or 3D printer.

Cultural


Move to accept the Cultural Report
J Plieger/R Davies

Rename the sub-committee to Multi Cultural Sub-committee.

Joy Wang has agreed to represent the Chinese community while May Alegre will represent the Filipino community.

Strategy Report
Move to accept the Strategy Report.
S Cunningham/L Frances-Rees

3 Policies updated in School Docs.

Move to have Strategy sub-committee meetings as required.
S Cunningham/L Frances-Rees

Personnel
Request for 1 week’s leave without pay in February 2018 has been received from Sara Jones-Hogan.
The Board approves the request.
S Cunningham/L Brookes

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.
B Conlan

Minutes of the Previous Meeting:




Moved:
That the minutes of the meeting held 14th February 2017 be accepted as a true and accurate record.
M Plieger/L Frances-Rees

Meeting Closed:
Meeting closed at 9.30 pm.

Next Board Meeting:

24th May 2017 at 7.00 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 27th March 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson



MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 14TH FEBRUARY 2017, AT 7.00 PM
 IN RUMA KORU


Present
Adrienne Wylie, Sharni Cunningham, Bev Conlan, Leanne Brookes, Jan Plieger, Talanoa Palu, Lorraine Frances-Rees, Michael Plieger, Fr Wayne, Chris Heaphy, Rose Davies, Bruce Wickham, Andy Bradley

Apologies
Nil

Welcome

Bev welcomed everyone to the first board meeting for the year with a special welcome to Leanne Brookes (Staff Rep), Talanoa Palu (Cultural Rep), Bruce Wickham and Andy Bradley who were observing.  Adrienne   opened the meeting with a prayer.

From the Pews
The year has started well.  Lovely to start each week with an assembly on Mondays.

Board Training
Reminder of the protocol when approached by a parent with a complaint.  Parents to be referred to the Complaints procedure – Teacher, principal, then Board as a last resort.  Parents are only Board members during a board meeting.  The Board has overall governance while the Principal has management.
School Docs is nearly completed.  This will be linked to the website.

Special Character
 Reports

Move to accept the Special Character Report
A Wylie/Fr Wayne

Induction meetings to be held: 2nd March for parents of new children then a Welcome Mass on 26th March when prayer books will be presented followed by morning tea.

Principal’s Report
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham

Lorraine spoke to her report.

Move to adapt the Maths Targets in the Annual Plan – Enrichment Yrs 6-8
L Frances-Rees/S Cunningham

Strategic Direction
Move to adopt the 2017 Charter and Annual Plan.
R Davies/J Plieger

Move to accept and sign the Whitestone Community of Learning Memorandum of Understanding 2017.
L Frances-Rees/M Plieger

Lead Principal is Gary Shirley from Papakaio School.

Policies
Election of Board Chair:
Nomination:  Bev Conlan – A Wylie/Fr Wayne,
L Frances-Rees/SCunningham.  As there were no other nominations, Bev is duly elected.

Finance Chair:
Nomination:  Sharni Cunningham – Bev Conlan/Lorraine Frances-Rees.  Sharni was duly elected.

Code of Conduct was signed by Board members.

Move to delegate day to day management to principal bound by limitations described in Policies.
S Cunningham/A Wylie
Property Report
Move to accept the Property Report
L Frances-Rees/A Wylie

Scout hall renovation on hold till we hear back from the Diocese.  Leave with the Parish.  Ownership to come from Tony Hanning.

Letter to be sent to Bill Hayden for 10yr Plan.

Finance Report
Report tabled with recommendations:

1.      That the schedule of payments comprising of $53,125.47 for November 2016 and $98,485.67 for December 2016 as approved by the principal and reconciled with the bank statements together with the schedule of income comprising of $16,516.80 for November 2016 and $9,455.21 for December be received.
S Cunningham/M Plieger

Move to adopt the 2017 Budget.
S Cunningham/Fr Wayne

Motion: The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2016 Annual Accounts on the Board’s behalf when confirmation is received that the audit has been completed.
S Cunningham/M Plieger

Motion:  The Board approves the inclusion of a budget for the 2016 Statement of Financial Position and a budgeted Cash Flow which are derived from the Board’s 2016 operating and capital purchases budgets.
S Cunningham/M Plieger

To obtain quotes for upgrading the hall heaters.  Money to come from the phone book account.

Grants
Move to accept the Grants Report
S Cunningham/R Davies

In the past, an application has been made to Network Waitaki for funding towards the NYLD (National Young Leaders Day) in Dunedin.  An application will be made again this year.

Move to make applications to Youthtown and various other funding groups for funds throughout the year.
S Cunningham/R Davies

The Dominican Sister’s Conference is in Melbourne this year.  An application for funds towards Leanne Brookes’ costs was made to the Dominican Sisters.  They will pay the full costs for another person to attend the conference in May with Leanne.  Lorraine will attend with Leanne.

Cultural


Move to accept the Cultural Report
J Plieger/L Frances-Rees

To enable all cultures in the school to have an input, it was felt there should be a representative from both the Chinese and Filipino community on the Cultural Sub-Committee.

Strategy Report
Move to accept the Strategy Report.
R Davies/S Cunningham

Overnight responsibility to be approved by the Board and to be included in SchoolDocs.

Move to accept the Annual Plan.
S Cunningham/C Heaphy

Personnel
Professional development will be looked at each term.
L Frances-Rees/M Plieger

Bi-Election:
Last minutes stated 2 vacancies but have 3.
C Heaphy/J Plieger
Move to hold the bi-election on 23rd March.
Fr Wayne/M Plieger
Move to appoint Tony Brady as Returning Officer.
A Wylie/L Frances-Rees

A Bradley and B Wickham left the meeting.

Moved:
That the Board go into Committee to protect the privacy of natural persons pursuant to the provisions of Local Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan

Correspondence
Motion: That the Inwards and Outwards correspondence be accepted.
B Conlan

Minutes of the Previous Meeting:




Moved:
That the minutes of the meeting held 6th December be accepted as a true and accurate record with the amendment of 2 vacancies to fill to 3 vacancies.

S Cunningham/Fr Wayne

Meeting Closed:
Meeting closed at 9.25 pm.

Next Board Meeting:

29th March 2017 at 7.00 pm


These are a true and accurate record of the St Joseph’s School Board of Trustees meeting held 14th February 2017.
Signed: _________________________________

Date:_________________________________
                                                                                            B Conlan
                                                                                             Chairperson



Board Election Timeline




December 2015

  • Grant Finn, father of Frankie and Lars in the junior school, attended the December meeting as an observer and is willing to fill the upcoming vacancy left by Tua Misiloi in February until the board elections in May 2016. The board recommends to fill this vacancy by selection. 
  • Board of Trustees
    Casual Vacancy for an Elected Trustee
    A casual vacancy has occurred on the board of trustees for an elected parent representative. The Board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.
    If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.
    Any eligible voter who wishes to ask the board to hold a by-election should write to:
    Chairperson
    Board of Trustees
    St Joseph's School
    36 Usk Street
    Oamaru 9400
    by: 14 January 2016
  • Decision about the school jersey - due to the increased cost and allergies to wool, a maroon polar fleece will be introduced in 2016.
  • Air Conditioners approved for upstairs in the senior block for 2016.
  • Uniform shop development for early 2016.
  • Hall kitchen upgrade early 2016 partially funded by the Board, Home & School & a grant as part of the hall upgrade project.
  • Youthtown grant successful for new basketball/netball hoops
  • Otago Community Trust donation successful towards hall upgrade project
  • Draft National Standard data analysis for reading, writing and numeracy discussed.
  • Science, numeracy and literacy reviews shared.

No comments:

Post a Comment