MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 30TH OCTOBER 2018, AT 6.00
PM
IN RUMA KORU
Present
|
Carl Herbst, Sharni Cunningham, Leanne
Brookes, Lorraine Frances-Rees, Adrienne Wylie, Andy Bradley, Rebecca Meek,
Rory McGeown, Michael Plieger, Jan Plieger, Rose Davies
|
Apologies
|
Bev Conlan, Fr Wayne
|
Welcome
|
Sharni welcomed everyone to the
meeting.
Lorraine opened with a prayer.
|
Board
Training
|
The Board looked at the difference
between Governance and Management.
Different scenarios where given for the discussion on which category
they fall under. The Board sets
policies and strategic direction after consultation with the school community
– School Charter. The Principal in
consultation with Staff sets procedures and the Annual Plan.
|
From
the Pews
|
Not this meeting.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
A Wylie/L Brookes
The draft CERO report has been
received. The report has two
recommendations. Due to a bereavement,
the reviewers did not complete the last day.
The recommendations are already part of the standard practice.
Move for Lorraine to give feedback
concerning the two recommendations in the draft CERO report to the CERO
reviewers as discussed.
L Frances-Rees/J Plieger
|
Principal’s
Report
|
Move to accept the Principal’s Report
Lorraine spoke to her report.
2 teachers have their leadership
accreditation accepted and Lorraine has her Graduate accreditation endorsed
for another 3 years. A teacher is
working towards the Leadership accreditation.
This gives us 6 teachers with Leadership certificates in RE and 1 with
a Graduate certificate. Teachers with
Leadership can undertake observations of other teachers.
Applications for two teachers to
participate in Reading Recovery training has been submitted for next year.
L Frances-Rees/S Cunningham
|
Curriculum
Report
|
SCIENCE
Lorraine spoke to the report.
Self-review of Science was
commenced. To be completed at the next
meeting when there will be more information on how the students are tracking.
L Frances-Rees/C Herbst
SENCO
Taken as read
L Frances-Rees/A Wylie
|
Policies
|
Updated:
Harassment
Religious Instruction
Improving Educational Outcomes for Maori
Students
UNIFORM SURVEY
The Board discussed the results of the
recent uniform survey. The Board felt
that skorts would be more suitable for the girls than the current
pinafores. A 2nd survey to
go out to the families giving 4 options for consideration:
Option 1: Unisex multipurpose uniform
(included PE), shorts and polo top and thicker fleece. Navy socks, Dark brown or black leather
shoes with dark brown or black leather sandals an option for summer. (bring sneakers for PE). Navy track pants optional for winter.
Option 2: Skorts for girls, polo shirt or
similar for girls. Polo shirts for
boys in a nicer colour. Separate PE uniform.
Same uniform all year.
Option 3: Skorts for girls. No other change. Kilt option for Intermediate girls. Separate PE uniform. Same uniform all year.
Option 4:
Keep it as it is including PE uniform.
The Board felt the polo fleeces were too
thin. To look at a thicker material. Any changes to be phased in over 5
years. Ties to be worn for special
occasions.
Need 70 families to reply to consider
changes.
Move to accept the survey options
A Bradley/R Davies
|
Property
Report
|
Not
this month.
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $37,344.54 for September 2018 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $3,579.73 for September 2018 be received.
S Cunningham/R McGeown
The Board discussed the Draft Budget and amended
several ledgers.
Move to accept the changes made in the
Draft Budget.
L Frances-Rees/S Cunningham
|
Grants
|
Not this meeting
|
Multi-Cultural
|
Not this meeting
|
Strategy
Report
|
Not this meeting
|
Personnel
|
Two teachers applied for funding towards
PD for next year. Due to financial
restraints, the applications were declined.
|
Whitestone
COL
|
The tenure for the Lead Principal
finishes at the end of the year but will be reapplying for another term.
Feedback from Teachers concerning the COL
was discussed.
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
S Cunningham/R Meek
After Agenda Correspondence
N & S Jorgensen
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
S Cunningham
Moved:
That the Board move out of Committee.
S Cunningham
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 18th
September 2018 be accepted as a true and accurate record.
|
Administration
|
Term Dates for 2019:
Term 1 – 4th February to 12th
April
Term 2 – 29th April to 5th
July
Term 3 – 22th July to 27th
September
Term 4 – 14th October to 20th
December
Move to accept the dates for 2019
L Brookes/R Meek
Teachers and Principals to strike on 15th
November.
Move for the school to be closed on 15th
November.
L Frances-Rees/R Meek
|
Meeting
Closed:
|
Meeting closed at 905pm..
|
Next
Board Meeting:
|
11th December 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 30th October
2018.
|
|
Signed: _________________________________
Date:_________________________________
Sharni Cunningham
Deputy
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 18TH SEPTEMBER 2018, AT 6.00
PM
IN RUMA KORU
Present
|
Carl Herbst, Sharni Cunningham, Bev
Conlan, Leanne Brookes, Lorraine Frances-Rees, Adrienne Wylie, Andy Bradley,
Rebecca Meek, Rory McGeown, Michael Plieger, Jan Plieger, Fr Wayne, Rose
Davies
|
Apologies
|
Nil
|
Welcome
|
Bev welcomed everyone to the
meeting.
Rory opened with a prayer.
|
Board
Training
|
Adrienne informed the Board of the Board
Behaviour Management training she attended with 3 other board members. This was very informative training. The Board is responsible for the safety of ALL children enrolled in the
school. The Board discussed behaviour
management and how to control/understand children. The Board discussed different scenarios of
when children are under the school’s responsibility and when they are not.
Move to delegate authority to the
Principal for Stand Downs and Suspensions.
L Brookes/A Wylie
|
From
the Pews
|
We are at the end of another term. The staff participated in another RE PD in
which they looked at the different components of Mass. This has brought the staff together as a family. All going well.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
L Brookes/L Frances-Rees
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
|
Curriculum
Report
|
Student wellbeing surveys have now been
completed. The feelings of the
students are above the norm and there are no areas for concern.
L Frances-Rees/J Plieger
RE Achievement:
Lorraine spoke to the report.
L Frances-Rees/ C Herbst
Yr 7 & Yr 8 Camps
EOTC proposals for the Yr 7 & 8 camps
were tabled.
Move the School purchases an Epi pen for
the Yr 7 camp and approves the camp proposals.
R Meek/L Frances-Rees
|
Policies
|
No policies to be reviewed this meeting.
|
Property
Report
|
Taken
as read.
L
Frances-Rees/S Cunningham
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $20,230.42 for August 2018 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $17,044.32 for August 2018 be received.
S Cunningham/L Brookes
Move to invest $5000 of Cyclical Maintenance on 1st
October.
L
Frances-Rees/J Plieger
|
Grants
|
We have received funding from Foodstuffs
SI for rugby jerseys.
S Cunningham/C Herbst
|
Multi-Cultural
|
There will be a Multi-cultural evening on
20th September
|
Strategy
Report
|
Consultation to be undertaken with
Parents on a uniform review. The views
of the parents will be reported on for the Board to make a final decision.
|
Personnel
|
Taken as read.
Move to accept the Personnel report.
L Frances-Rees/R Davies
|
Whitestone
COL
|
No report this month
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
After Agenda Correspondence
Office of the Auditor General – Auditor
for next 3 years
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 14th
August 2018 be accepted as a true and accurate record.
M Plieger/A Wylie
|
Meeting
Closed:
|
Meeting closed at 7.50pm.
|
Next
Board Meeting:
|
30th October 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 18th
September 2018.
|
|
Signed: _________________________________
Date:_________________________________
Bev Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 14TH AUGUST 2018, AT 6.00 PM
IN RUMA KORU
Present
|
Sharni Cunningham, Rory McGeown, Leanne
Brookes, Lorraine Frances-Rees, Fr Wayne, Andy Bradley, Michael Plieger,
Adrienne Wylie, Jan Plieger, Bev Conlan, Carl Herbst
|
Apologies
|
Rebecca Meek, Rose Davies
|
Welcome
|
Bev welcomed everyone to the
meeting.
Bev opened with a prayer.
|
Board
Training
|
With a new report formation this year,
Parents were invited to a presentation evening explaining the new format for
the school reports. This presentation
was shown to the Board along with an explanation on how the reports are
written.
|
From
the Pews
|
The Staff attended PD on Religious
Education on Friday. This session
unpacked Faith Development, Prayer and Children’s Spirituality and was very informative
with teachers committed to providing in depth instruction for their
pupils. Teachers bonded very well with
each other. The session provided faith
development for the teachers.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
A Wylie/A Bradley
Proprietor’s report has been compiled and
is ready to be sent to the Diocese.
The review this year is ‘Encountering
Christ’. The Board were given a survey on Encountering Christ with the view
of sending this out to the community.
A discussion on how effective and appropriate this survey may be if it
was sent to parents.
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/J Plieger
Lorraine spoke to her report.
|
Curriculum
Report
|
Wellbeing surveys are in the process of
being undertaken.
Annual Plan update was tabled.
Trial Report:
Parents were surveyed on the new format
for the reports. Comments from those
parents who undertook the survey will be taken on board.
Community Consultation has happened.
Maori Consultation:
The Board discussed the Maori
consultation process.
|
Policies
|
Policy
reviews were completed for the Complaints policy and the Behaviour Management
policy.
|
Property
Report
|
Taken
as read.
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $37,743.22 for June 2018 and $33,528.31 for July 2018 as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $9,365.20 for June 2018 and
$10,9065.50 for July 2018 be received.
C Herbst/L Frances-Rees
Money is being put aside for property maintenance and a teacher
for next year.
I-pad and chrome book leases are due next year but will not renew
the leases till 2020.
|
Grants
|
Not this meeting
|
Multi-Cultural
|
Not this meeting
|
Strategy
Report
|
Strategy Review cycle has been reviewed
and is now a 3 year cycle.
Move to accept the new 3 year cycle.
S Cunningham/C Herbst
|
Personnel
|
With strike action happening on 15th
August, a spreadsheet will be sent to schools to be completed and signed off
by a Board Delegate.
Move: The Board Delegate to sign off the
spread sheet is Bev Conlan.
A Wylie/M Plieger
|
Whitestone
COL
|
No report this month
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 3rd
July 2018 be accepted as a true and accurate record.
S Cunningham/L Frances-Rees
|
Meeting
Closed:
|
Meeting closed at 7.45pm.
|
Next
Board Meeting:
|
18th September 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 14th August
2018.
|
|
Signed: _________________________________
Date:_________________________________
Bev Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 3RD JULY 2018, AT 6.00 PM
IN RUMA KORU
Present
|
Sharni Cunningham, Rory McGeown, Leanne
Brookes, Lorraine Frances-Rees, Fr Wayne, Andy Bradley, Rebecca Meek, Rose
Davies, Michael Plieger, Adrienne Wylie
|
Apologies
|
Jan Plieger, Bev Conlan
|
Welcome
|
Sharni welcomed everyone to the
meeting. Adrienne opened with a
prayer.
|
From
the Pews
|
The Church is called to serve all people,
not only Catholics and to defend above all and everywhere the rights of the
human person, aware that the Pope must build bridges. We need to look at what really matters. Christianity is not an ideal to follow, a
philosophy to adhere to or a moral to be applied but an encounter with Jesus
Christ that makes us recognise in the flesh of brothers and sisters his very
presence and encourages people to serve the poor and sick – anyone who cannot
give in return. Pope Francis spoke
about Christianity, stating that identifying Christianity with Western
culture in an absolute fashion no longer makes sense and that the future of
Christianity will be more concretely Catholic, universal, fully ecclesial,
and respectful of other cultures or else risk irrelevance.
What is our culture? We need to keep looking at our values and
principles.
|
Board
Training
|
With the Special Character Review
happening in Term 3, the Board reflected on the special character of the
school. Excerpts from a slide show
were shown. Children are leaving
Catholic schools with no connection to a Catholic community. The Board as governance of a Catholic
school is to ensure that the school remains a Catholic school and fulfils the
primary objective for which it was founded.
The Board is responsible for knowing the rules associated with being a
Catholic school and that the school adheres to these rules. Catholic schools are communities of
faith. The school is embedded in the
Church community. An external review
is undertaken every 3 years with a self-review is undertaken each year. This year the review is ‘Encounter with
Christ’. Every year the Proprietors Reps undertake an
Attestation Report.
|
Special
Character
|
Taken as read.
The Attestation Report was tabled.
Move to accept the Special Character
Report and the Attestation Report.
S Cunningham/R Meek
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/Fr Wayne
Lorraine spoke to her report.
|
Curriculum
Report
|
A discussion was undertaken on the
progress achieved in Reading, Writing and Maths, along with the
self-review. A discussion was also
undertaken on Targeted students and ELL & STEAM.
Reading, Writing & Maths
Report on achievement in Reading, Writing
and Maths was tabled.
Move to accept the reports.
L Frances-Rees/S Cunningham
Targeted Students
Report on Targeted Students was tabled.
Move to accept the Targeted Students
report.
L Frances-Rees/S Cunningham
ELL & STEAM
Taken as read
Move to accept the ELL & STEAM
reports
L Frances-Rees/M Plieger
|
Property
Report
|
Taken
as read.
Move
to accept the Property Report
M Plieger/S Cunningham
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $42,447.06 for May 2018 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $11,379.01 for May 2018 be received.
S Cunningham/A Bradley
Home & School do a fabulous job fundraising for the
school. Home & School have agreed
to donate a certain amount each term to school. This is for the school to decide where best
to allocate the money. The Board is to
inform the H&S where the money will be spent. The H&S can direct where any amount
over the agreed amount is to be spent after consultation with Staff through
the Principal.
Home & School Procedures:
· The Home and School continues to
unconditionally gift $10k to the Board of Trustees each year. This means that we do not pay GST on
it. The Home and School also provides
for the year 7 & 8 social. The BOT
will inform the Home and School at their AGM about how this $10k will be
spent. Spending will be determined by
charter and annual plan goals.
· Any further money raised by the Home and
School can be spent at their discretion after consultation with the
Principal.
· When the Home and School has discretionary
money to spend, the staff and board will be consulted and asked to provide a
wish list, coordinated through the principal and this will be presented in
order of priority, determined by the principal and the learning needs of the
school in consultation with Board and Staff.
· The Home and School will take the wish list
into account when making spending decisions. The decision will be
decided by the Home and School by vote.
·
The
Board of Trustees liaises with the Home and School committee on fundraising
and property matters, in order to promote the use of
community funds in ways that best meet the immediate and strategic needs of
the school.
Move to accept the Home & School procedures
S
Cunningham/A Bradley
|
Grants
|
Sharni to investigate grant applications
over the holidays
S Cunningham/A Bradley
|
Multi-Cultural
|
Taken as read.
Move to accept the Multi-Cultural report.
S Cunningham/R Meek
|
Strategy
Report
|
No report this month
|
Personnel
|
Taken as read
Move to accept the Personnel report.
L Frances-Rees/R Davies
The Board to supply morning tea on
Thursday as a thank you to all staff for their commitment during the term.
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
S Cunningham
Moved:
That the Board move out of Committee.
S Cunningham
|
Whitestone
COL
|
No report this month
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
S Cunningham
After Agenda Correspondence
S Brien – Leave of Absence
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 22nd
May 2018 be accepted as a true and accurate record.
L Frances-Rees/M Plieger
|
Meeting
Closed:
|
Meeting closed at 8.15 pm.
|
Next
Board Meeting:
|
14th August 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 3rd July
2018.
|
|
Signed: _________________________________
Date:_________________________________
S Cunningham
Deputy Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 22ND MAY 2018, AT 6.00 PM
IN RUMA KORU
Present
|
Bev Conlan, Sharni Cunningham, Carl Herbst,
Rory McGeown, Nicola Winders, Leanne Brookes, Lorraine Frances-Rees, Fr
Wayne, Andy Bradley, Rebecca Meek, Rose Davies, Michael Plieger
|
Apologies
|
Jan Plieger, Adrienne Wylie
|
Welcome
|
Bev welcomed everyone to the meeting with
a special welcome to Nicola Winders who has stepped into the Principal roll
while Lorraine is on sick leave.
Sharni opened with a prayer.
|
Board
Training
|
With a new government, there are changes
to the education system. There is no
more National Standards but the New Zealand Curriculum still stands. A new challenge is to focus on the whole
curriculum and not just reading, writing and maths. The government is reviewing Tomorrow
Schools to bring it into the 21st century.
NZEI is campaigning for more paid teacher
release time, more funding for special needs support and an increase in
teacher salaries.
The current challenge is to ensure all
children reach excellence and equity.
A study into Principal’s wellbeing has
shown that Primary Principals have highly stressful jobs.
|
From
the Pews
|
We need the Power of the Holy Spirit and
we must open up to the Spirit and allow the Spirit to come into us through
humility daily. The Spirit renews us
and strengthens us daily. We undertake
our responsibilities daily and need to ask the Spirit to come into us daily
to renew and strengthen us.
What lies behind us and what lies in
front of us are tiny in comparison to what lies inside us.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
S Cunningham/L Frances-Rees
Children will be building their Prayer
Ketes during their time at St Joseph’s.
They get to take them home when they complete Yr 8.
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/R Meek
Lorraine spoke to her report.
Due to staff changes over the last year, a
small number of people are carrying what it means to be St Joseph’s and what
the curriculum is and how we do things.
We are re-developing the curriculum in light of changes around us and
that we are a new and very expert team. Senior leadership to step up and
share responsibilities.
An enrolment drive is underway to try and
increase the number of children attending St Joseph’s.
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $32,938.88 for March 2018 and $30,567.63 for April 2018 as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $13,257.03 for March 2018 and
$95,500.52 for April 2018 be received.
S Cunningham/C Herbst
The Ops Grant for next year indicates
there will be less teachers funded due to a drop in children. To keep the funding for teachers the same
as this year there would need to be either 17 more new entrants or 32 older
children arrive at the school. The
Board will need to consider funding a part teacher if this does not happen.
The rugby jerseys were last replaced in
2013. They are showing their age and
need to be replaced. Funds collected
from the Uniform hire since 2014 has not been spent accumulating to $2726.
MOTION:
Board moves to spend $2726.00 accumulated from sports fees and uniform hire
over the past few years on the uniform and equipment needs of the sports
codes which have the greatest need judged by the principal and sports
coordinator.
S
Cunningham/R Meek
|
Curriculum
Report
|
Reading, Writing & Maths Review.
The Board provided feedback on the reports. The Board felt that a report after Term 1
was not indicative of the overall learning of the children due to the summer
break and teachers’ time is better spent instructing the children than
providing reports at this time for the Board.
Move to accept the Reading, Writing and
Maths Self review.
L Frances-Rees/S Cunningham
Social Studies Review.
Under National Standards, we have not
been teaching all areas of the Social Sciences curriculum. It is planned to have Social Studies
curriculum going from 0-13 in place by the end of the year. An investigation into the PE and Health
area of the curriculum to be undertaken to ensure we are on track. It is important to have every child
participating in the programme. As
each area of the curriculum is taught, there will be a review and the
curriculum will be re-written by the staff.
Enquiries will be school wide.
We are not in a good position at present
to report on Social Sciences but are making plans to write the curriculum for
the school.
Move to accept the Social Studies Review.
L Frances-Rees/R Davies
Science Interim Report Review.
Move to accept the Science Interim
Review.
L Frances-Rees/R McGeown
|
Policies
|
Reviewed:
Protected Disclosure
Reporting to Parents
Visitors
A new Complaints Procedure was
discussed. The Board felt this was far
more enlightening than the generic procedure on Schooldocs. As we are unable to update Schooldocs with
the new complaints procedure, this new procedure will over ride Schooldocs.
Move: To accept the new Complaints
Procedure as it stands and be reviewed next meeting.
S Cunningham/M Plieger
|
Property
and Health and Safety Report
|
Taken as read
M Plieger/C Herbst
10yr maintenance plan is currently being
organised by the Diocese.
|
Grants
|
No report this month.
|
Multi-Cultural
|
No report this month
|
Strategy
Report
|
No report this month
|
Personnel
|
Taken as read
L Frances-Rees/R Davies
With Lorraine being on sick leave, the
Board felt an acknowledgement of appreciation should be shown to those
teachers who have taken on extra work.
|
Whitestone
COL
|
No report this month
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
After Agenda Correspondence
J Plieger – Leave of Absence
J Spooner – Parental letter
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 13th
March 2018 be accepted as a true and accurate record.
L Frances-Rees/M Plieger
|
Meeting
Closed:
|
Meeting closed at 8.23 pm.
|
Next
Board Meeting:
|
26th June 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 22nd May
2018.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 13TH MARCH 2018, AT 6.00 PM
IN RUMA KORU
Present
|
Andy Bradley, Carl Herbst, Leanne Brookes,
Sharni Cunningham, Bev Conlan, Adrienne Wylie, Rory McGeown, Lorraine
Frances- Rees, Jan Plieger, Rose Davies, Fr Wayne, Michael Plieger
|
Apologies
|
Rebecca Meek
|
Welcome
|
Bev welcomed everyone to the meeting with
a special welcome to Carl who has come onto the Board by selection.
Michael opened with a prayer.
|
Board
Training
|
The role of the Board is Governance with
the Principal’s role of both governance and management as CEO of the Board.
Board to work together. Before each meeting all reports to be read
and understood. Bring any questions to
the Board meeting. All board members
need to feel valued and listened to.
Computational Thinking:
Decomposition – Breaking down information
Pattern recognition – What can be seen
Abstraction – What is the important
information
Algorithm – The instruction
|
From
the Pews
|
Children were asked ‘What makes the
School Great?’ Their thoughts were pleasing. The Parish was at the fore front of their
thoughts. Children are in an
environment to learn and to trust. We
have freedom to grow in Christ.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
L Frances-Rees/R McGeown
Reconciliation held on the weekend.
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/C Herbst
Lorraine spoke to her report.
The new reporting system was
explained. Children to be involved in
writing the reports each term stating what their goal is and what they have
learnt. Feedback will be obtained from
parents next term.
|
Curriculum
Report
|
RE Self review.
The Board provided feedback on the
report. Asked what they would like to
see in the next review. Board would
like to see comments from the children.
Move to accept the RE Self review.
L Frances-Rees/S Cunningham
Emerging Review – Behaviour
Behaviour of the children vastly improved
from last year. Continual work
required to keep behaviour on track.
|
Policies
|
Reviewed – Financial Control &
Expectations.
|
Property
and Health and Safety Report
|
Taken as read
Opus has reviewed what capital work needs
to be completed. We have to complete
our own 10 year maintenance plan. To
acquire two quotes. Lorraine to
approach Programmed Property Maintenance.
Board suggested approaching Tim Frances-Rees for a second quote. Lorraine brought to the Board’s attention a
conflict of interest.
M Plieger/A Bradley
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $30,585.73 for January 2018 and $19,653.25 for February 2018 as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $90,948.03 for January 2018 and
$7,412.70 for February 2018 be received.
S Cunningham/R Davies
|
Grants
|
Taken as read.
Move to accept the Grants report.
S Cunningham/L Brookes
The grant applications were
declined. Will look at other sources.
|
Multi-Cultural
|
No report this month
|
Strategy
Report
|
No report this month
|
Personnel
|
Letter received from L Klenner requesting
Leave without pay from 12th September to 15th October.
Board approves the leave.
L Frances-Rees/A Wylie
Adrienne applied for leave of absence for
May.
Board approves the leave.
M Plieger/A Bradley
|
Whitestone
COL
|
Taken as read
S Cunningham/A Bradley
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
After Agenda Correspondence
A Wylie – Leave of Absence
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 13th
February 2018 be accepted as a true and accurate record.
L Frances-Rees/S Cunningham
|
Paid
Union Meeting
|
NZEI will be holding union meetings on
Thursday 22nd March. There
will be two options to enable least disruption to school. Lorraine felt there would be less
disruption if the teachers attended the afternoon meeting. Those teachers not in the union would
supervise the children with a suggestion to parents to take their children
home.
|
Board
Social
|
An evening with the Board members and
staff to be held on Wednesday 4th April from 5.00pm to 6.30pm in
the staff room.
|
Meeting
Closed:
|
Meeting closed at 8.08 pm.
|
Next
Board Meeting:
|
22nd May 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 13th March
2018.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
New Board Member by Selection:
We welcome Carl Herbst as our new selected board member. Carl is head of humanities at St Kevin's College and father to Eli in year 5. He is new to the school community and we are looking forward to adding his knowledge and wisdom to our governance team.
7 March 2018
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 13TH FEBRUARY 2018, AT 6.30
PM
IN RUMA KORU
Present
|
Lorraine Frances-Rees, Adrienne Wylie,
Rebecca Meek, Bev Conlan, Sharni Cunningham, Michael Plieger, Fr Wayne
Healey, Rory McGeown, Carl Herbst – Observing
|
Apologies
|
Andy Bradley, Rose Davies, Leanne
Brookes, Jan Plieger for lateness
|
Welcome
|
Bev welcomed everyone to the first
meeting of the year with a special welcome to Rebecca being her first meeting
and Carl who was observing.
Adrienne opened with a prayer.
|
Board
Election
|
Bev stood down as Board Chair.
Nominations for Board Chair were called.
Bev Conlan nominated by Lorraine
Frances-Rees. Seconded by Adrienne
Wylie.
No other nominations were received.
Bev was duly elected.
|
Board
Training
|
The New Zealand Curriculum document was
distributed. This document replaces
the National Standards. The Vision and
Principles are in line with our own vision and principles.
5 key competencies –
1 – Managing self
2 - Using language, symbols and text
3 - Thinking
4 – Relating to others
5 – Participating and contributing
With National Standards going, teachers
are free to report against the curriculum.
Spirals of Inquiry – challenges and
unpack underlying beliefs.
COL PD will be undertaken next week to help
unpack these underlying beliefs.
|
From
the Pews
|
The school year has started very well
with an amazing atmosphere. Parents
need to come on board and support the school in all aspects of the Catholic
Special Character, physically, spiritually and mentally. This is the
challenge for the year.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
A Wylie/S Cunningham
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
Tying in the curriculum with the Eucharist
community.
Children making Prayer ketes this
year. These will go with the children
throughout their time at St Joseph’s and beyond.
|
Curriculum
Report
|
Achievement targets
Move to accept the Achievement targets
for 2018.
L Frances-Rees/R Meek
|
Policies
|
The Charter and Annual Plan for 2018 was
tabled.
Move to accept the Charter and Annual
Plan for 2018 be accepted.
S Cunningham/M Plieger
Board Governance policy, Conflict of
Interest and Code of Conduct were tabled.
Each Board member signed the Code of
Conduct.
Each member to ensure they read the Board
Blog prior to each meeting.
Schedule of sub-committee meetings:
Finance – Prior to each Board meeting.
Strategy – As required
Property – As required
Personnel – As required
Grants – As required
Special Character – Prior to each Board
meeting
Cultural – Twice a year as this is a
consultation group only.
COL – Report after each COL meeting
|
Property
and Health and Safety Report
|
Taken as read
Move to accept the Property and Health
and Safety report
M Plieger/L Frances-Rees
Move: No painting carried out in 2017 as
per cyclical maintenance plan.
Currently reviewing the 10 year maintenance plan.
M Plieger/L Frances-Rees
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $60,167.18 for December 2017 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $5,558.94 for December 2017 be received.
S Cunningham/L
Frances-Rees
Move to accept the Budget for 2018.
S
Cunningham/L Frances-Rees
Motion: The
Board authorises the Board Chairperson and Principal to sign the Statement of
Responsibility for the 2017 Annual Accounts on the Board’s behalf when
confirmation is received that the audit has been completed.
S Cunningham/L
Frances-Rees
Motion: That
the Board approved the inclusion of a budget for the 2017 Statement of
Financial Position and a budgeted Cash Flow which are derived from the
Board’s 2017 operating purchases budget.
L Frances-Rees/A Wylie
|
Grants
|
Taken as read.
Move to accept the Grants report.
S Cunningham/M Plieger
|
Multi-Cultural
|
No report
|
Strategy
Report
|
Taken as read.
A two year schedule for self-reviews was
discussed.
S Cunningham/J Plieger
|
Personnel
|
The principal left the meeting.
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan
The principal re-joined the meeting.
The Board agreed to move the meetings
forward by half an hour to enable an earlier finish.
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 12th
December 2017 be accepted as a true and accurate record.
L Frances-Rees/A Wylie
|
Board
Vacancy
|
The board vacancy was advertised in
January giving parents until 23rd February to object to filling
the vacancy by selection. Require 36
parents to object to force a bi-election.
To date no objections have been received.
|
Board
Delegations
|
The Board delegates to the Principal the
day to day responsibilities as laid
out by NZSTA.
L Frances-Rees/S Cunnungham
|
Meeting
Closed:
|
Meeting closed at 8.05 pm.
|
Next
Board Meeting:
|
13th March 2018 at 6.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 13th February
2018.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 12TH DECEMBER 2017, AT 6.30
PM
IN RUMA KORU
Present
|
Leanne Brookes, Adrienne Wylie, Michael
Plieger, Lorraine Frances-Rees, Sharni Cunningham, Rory McGeown, Rose Davies
|
Apologies
|
Bev Conlan, Rebecca Meek, Andy Bradley,
Jan Plieger for lateness, Fr Wayne for lateness
|
Welcome
|
Sharni welcomed everyone to the last meeting
of the year. A special welcome to Rory
on his first meeting on the Board. Lorraine
opened with a prayer.
|
Board
Training
|
SMART Goals
S – Specific
M – Measurable
A – Achievable
R – Realistic
T – Timely
Lorraine explained what SMART Goals are
and how they work within the school environment.
|
From
the Pews
|
School is winding down and looking forward
to the end of year thanks giving. Has
been a full year. Spirituality coming
through. Continuation of growth in
2018.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
A Wylie/L Frances-Rees
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/A Wylie
Lorraine spoke to her report.
Welcome Mass saw 12 families welcomed
into the school/parish community.
2018 classes have been set.
Camps were successful.
|
Curriculum
Report
|
National Standards data was reviewed and
discussed.
Analysis of Variance report tabled.
National Standards analysis was tabled.
Camp reports were tabled.
Spelling Board report was tabled.
Unit holders’ reports were tabled.
COL update report was tabled.
|
Policies
|
No policies to be reviewed. All completed last meeting.
|
Property
and Health and Safety Report
|
Taken as read
Move to accept the Property and Health
and Safety report
L Brookes/M Plieger
The Parish has received a letter from the
Hostel Board notifying the Parish of the intention to sell the Girl’s
Boarding establishment in March 2018.
A meeting will be held in February.
They have notified the Diocese as the land owners.
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $32,362.63 for October 2017 and $60,281.16 for November as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $72,774.35 for October 2017 and
$13,733.82 for November be received.
L Frances-Rees/A Wylie
Auditor for 2018 is BDO.
L
Frances-Rees/J Plieger
Resolution:
St Joseph’s
School Board of Trustees agreed at the Board Meeting of 12th
December 2017 to apply to New Zealand Community Trust for $6,000 towards the
salary of our Sport’s Co-ordinator.
L Frances-Rees/L Brookes
I certify that
this is a true and correct record of the resolution passed at the 12th
December Board meeting.
Signed ________________________ Board
Chair
Date __________________________
Move: to provide a scholarship for 2
staff of $1500 each to undertake master’s papers for 2018.
L Frances-Rees/S Cunningham
Move:
To employ a 0.1ftte teacher to teach Maths were the numbers are
needed.
L Frances-Rees/A Wylie
Have received the interim audit
report. No internal weaknesses found.
Draft budget was tabled.
|
Grants
|
No report
|
Multi-Cultural
|
No report
|
Strategy
Report
|
No report
|
Personnel
|
Taken as read
Move to accept the report.
L Frances-Rees/A Wylie
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
S Cunningham
After Agenda Correspondence:
Letter to Home & School – Food Fair
A thank you letter to be sent to Home
& School for all their hard work over the year.
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 31st
October be accepted as a true and accurate record.
S Cunningham/L Frances-Rees
|
Board
Vacancy
|
Katrina Miller has resigned from the
Board. A decision to fill the vacancy
by selection or bi-election to be made in January.
|
Meeting
Closed:
|
Meeting closed at 8.50 pm.
|
Next
Board Meeting:
|
February 2017 at 6.30 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 12th
December 2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 31ST OCTOBER 2017, AT 6.30
PM
IN RUMA KORU
Present
|
Bev Conlan, Leanne Brookes, Sharni
Cunningham, Andy Bradley, Adrienne Wylie, Lorraine Frances-Rees, Michael
Plieger, Fr Wayne, Jan Plieger, Rose Davies
|
Apologies
|
Nil
|
Welcome
|
Bev welcomed everyone to the meeting and
opened with a prayer.
|
Board
Training
|
Discussion held on the sub-committees
attached to the Board. Strategy to
look at reporting cycles. May not be
necessary to have all sub-committee meetings prior to BOT meetings but as
required in a similar way as the Personnel sub-committee. Multi-Cultural sub-committee has no
governance role and meet once a term as a cultural group and feed back to the
BOT accordingly.
|
From
the Pews
|
We are all different and together we form
a river and flow together. Tremendous
starting the week with whole school prayers.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
A Wylie/L Frances-Rees
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
Move for the 2018 school year to be from
30th January to 14th December.
S Cunningham/M Plieger
Year 8 camp
Our usual helper is unable to attend due
to health issues. Have hired a guide
from the Peel Forest Outdoor Pursuits centre.
To accommodate this extra cost, a change has been made in the
transport area. Now hiring a mini-van
and using private cars instead of hiring a bus.
|
Annual
Plan 2017
|
Taken as read
|
Curriculum
Report
|
Senco Report
Move to increase release time to be
organised in 2018 for the development of the role.
L Frances-Rees/A Wylie
Well Being Report
A new format used which is a reflection
on student outlooks
L Frances-Rees/J Plieger
|
Policies
|
Reviewed:
Privacy – Board members and staff
Salary Units/Management allowances –
Board members and staff
Classroom release time/Timetable – Board
members and staff
|
Property
and Health and Safety Report
|
Taken as read
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan
|
Finance
Report
|
Taken
as read.
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $42,314.74 for September 2017 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $13,859.27 for September 2017 be received.
S Cunningham/L Frances-Rees
|
Grants
|
Taken as read
Motion: to apply to for a grant from
Youthtown of $1,357.00 for rugby uniform replacement and $9297.41 for sports equipment
along with $2,941.42 for musical instruments.
S Cunningham/R Davies
Motion:
to apply to Community Trust for $6,000.00 for Sports co-ordinator salary.
S
Cunningham/R Davies
|
Multi-Cultural
|
Taken as read.
Move to accept the Cultural Report
J Plieger/M Plieger
A request has been received from Tourism
Waitaki for the school to host 5 Chinese children aged between 6 and 10 for a
week in February 2018. The board discussed the viability of agreeing to host
the visitors.
|
Strategy
Report
|
Taken as read.
Move to accept the Strategy Report
L Frances-Rees/R Davies
|
Personnel
|
Taken as read
Move to accept the report.
L Frances-Rees/Fr Wayne
The letter of resignation from Christina
Gray has been received.
Move to accept Christina’s letter of
resignation.
L Frances-Rees/A Wylie
Board Vacancies
Only received 3 letters requesting a
bi-election to fill the vacant positions on the Board.
Move to fill the vacancies by selection.
A Wylie/L Brookes
Rory McGeown and Rebecca Meek are
interested in filling the positions.
Talanoa has stepped down as a co-opted
member of the board due to work commitments.
A letter congratulating the Home &
School on a successful Food Fair to be sent.
Adrienne to organise.
Sharni to organise an end of year dinner
with Home & School committee.
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 19th
September 2017 be accepted as a true and accurate record.
A Bradley/S Cunningham
Moved:
That the minutes of the interim meeting
held 17th October 2017 be accepted as a true and accurate record.
A Bradley/S Cunningham
|
Meeting
Closed:
|
Meeting closed at 8.50 pm.
|
Next
Board Meeting:
|
12th December 2017 at 6.30 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 31st October
2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
MINUTES OF THE EXTRA MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 17TH OCTOBER 2017, AT 6.30
PM
IN RUMA KORU
Present
|
Leanne Brookes, Sharni Cunningham,
Lorraine Frances-Rees, Bev Conlan, Talanoa Palu, Adrienne Wylie, Katrina
Miller, Jan Plieger, Andy Bradley, Rose Davies, Michael Plieger
|
Apologies
|
Fr Wayne Healey
|
Welcome
|
Bev welcomed everyone to the extra meeting
|
Policies
|
Governance Policy:
The Board reviewed and discussed the
Governance Policy with changes to:
1.2 – delete as part of the principal’s
report
The Board discussed the procedure
concerning absences from Board meetings to ensure all members were aware of
what is expected when on the Board.
The Board agreed that the complaints
policy be clearly visible on the website and be included in the enrolment
packs.
Move to accept the Governance Policy with
the changes as discussed.
S Cunningham/J Plieger
Code of Behaviour Policy:
The Board reviewed and discussed the Code
of Behaviour Policy with a change to No 7 – delete the words ‘and not
disclose to any other persons such information that might be harmful to the
school’.
Move to accept the Code of Behaviour
Policy with the changes as discussed.
L Frances-Rees/A Bradley
Conflict of Interest Policy:
The Board reviewed and discussed the
policy.
Move to accept the Conflict of Interest
Policy.
K Miller/S Cunningham
|
COL
|
Morgan Tangney has applied for the Across
School Teacher for the CoL and has been appointed for two years commencing
2018.
The Board agrees to Morgan accepting the
position.
B Conlan/A Wylie
Letter of congratulations to go to
Morgan.
|
2018
Classes
|
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan
|
Meeting
Closed:
|
Meeting closed at 7.56 pm.
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees Interim meeting held 17th
October 2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
A casual vacancy has occurred on the St Joseph’s board of trustees for two elected parent representatives.
The board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection.
If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.
Any eligible voter who wishes to ask the board to hold a by-election should write to:
Chairperson
Board of Trustees
St Joseph’s School
By 25th October
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 19TH SEPTEMBER 2017, AT 6.30
PM
IN RUMA KORU
Present
|
Leanne Brookes, Sharni Cunningham,
Lorraine Frances-Rees, Bev Conlan, Adrienne Wylie, Jan Plieger, Andy Bradley,
Rose Davies, Michael Plieger
|
Apologies
|
Fr Wayne Healey & Talanoa Palu. Katrina Miller for lateness
|
Welcome
|
Bev welcomed everyone to the meeting with
a special welcome to Rory McGeown who attended as an observer. Leanne opened the meeting with a prayer.
|
Board
Training
|
Looked at Culturally responsive practice
as laid out in the School Evaluation Indicators. Relationships are the key to all learning.
Teaching as a unity group towards a
specific goal.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
L Frances-Rees/L Brookes
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
|
Curriculum
Report
|
Behaviour report tabled.
Looked at where we are at. Systems and plans in place. Behaviour is improving.
L Frances-Rees/M Plieger
Visual Art and Technology report tabled.
The report has room for progress.
L Frances-Rees/J Plieger
Writing report tabled.
L Frances-Rees/J Plieger
Community of Learning
Consultation presentation. Where we are at as a group.
|
Policies
|
Reviewed:
Students with Special Needs/Learning
support
Appointment procedure
Child Protection
Whitestone COL:
Minutes from the Whitestone Kahui Ako was
tabled.
Move: To include the Whitestone Kahui Ako
governance meeting group as a sub-committee of the Board.
L Frances-Rees/A Wylie
Sharni is part of the governance group.
|
Property
and Health and Safety Report
|
Taken as read
Move to accept the Property and Health
& Safety report
L Frances-Rees/J Plieger
Move for Lorraine to investigate engaging
external providers to complete a 10 year plan.
L Frances-Rees/M Plieger
Year 7 & 8 Camp booklets were tabled
for approval.
Move to accept the Camp proposals with
the proviso that a suitable provider is available for the Yr 8 camp. The principal to get a list of all health
needs and medications of the children.
L Frances-Rees/J Plieger
|
Finance
Report
|
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $36,786.93 for August 2017 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $19,972.45 for August 2017 be received.
S Cunningham/L
Frances-Rees
The Operations grant has been reduced due
to a fall in the roll. There were
discrepancies in the Budget accepted in March. March budget deficit should
have been $-16,425.
Move to accept an amended budget with a
cash deficit of $-36,489 and a working capital deficit of $-37,362 to reflect
these alterations.
K Miller/A Bradley
|
Mulit-Cultural
|
Taken as read.
Move to accept the Cultural Report
J Plieger/L Frances-Rees
|
Strategy
Report
|
Taken as read.
Move to accept the Strategy Report
L Frances-Rees/S Cunningham
|
Personnel
|
The letter of resignation of Siobhan
Burke has been received.
Move to accept Siobhan’s letter of
resignation.
L Frances-Rees/A Wylie
Leanne has been appointed as DRS in
charge of curriculum which was left vacant by the resignation of Siobhan
Burke.
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 15th
August 2017 be accepted as a true and accurate record.
R Wylie/M Plieger
Moved:
That the minutes of the interim meeting
held 14th September 2017 be accepted as a true and accurate
record.
S Cunningham/L Brookes
|
Meeting
Closed:
|
Meeting closed at 8.45 pm.
|
Next
Board Meeting:
|
31st October 2017 at 6.30 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 19th
September 2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
Interim Board Meeting 14 September 2017, 5.30pm
Present: Andy Bradley, Jan Plieger, Sharni Cunningham, Leanne Brookes, Adrienne Wylie, Bev Conlan, Lorraine Frances-Rees = quorum
NZSTA had originally told us we need an election.
Phone call from a parent challenged our date and information.
Board has to make a decision (not fill vacancy) within 8 weeks of what we’re going to do.
Chairperson rang NZSTA again to check our timeline. New information given from NZSTA with back up information.
We need to have more elected than selected parent reps. We can select.
Proposal: we follow the process of selection rather than election. Proposed by Adrienne Wylie, seconded by Sharni Cunningham. Agreed unanimously.
Process:
WIthin 14 days of making the decision. Put in newspaper a notice about vacancy and the proposal to fill by selection.
The board will publish in a newspaper circulating in the area of the school.
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 28TH JUNE 2017, AT 7.00 PM
IN RUMA KORU
Present
|
Andy Bradley, Rose Wylie, Adrienne Wylie,
Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Bev Conlan, Fr
Wayne, Bruce Wickham, Michael Plieger, Chris Heaphy
|
Apologies
|
Katrina Miller and Jan Plieger (for
lateness)
|
Welcome
|
Bev welcomed everyone to the meeting
along with a thank you for the work each board member had done in the lead up
to the meeting. Sharni opened the
meeting with a prayer.
|
Board
Training
|
ERO visit either Term 3 or Term 4. Looking closely at student achievement and
student progress.
Looked at Student achievement and how we
handle under achievers.
Board roll is stewardship. The Board provides the environment for
learning, staff PD and evaluation of the results.
|
From
the Pews
|
Children will be celebrating the
sacrament of Confirmation this weekend.
A lovely occasion. Spirituality
is being overlooked. Spirituality will
form the strength in the children in their wellbeing as citizens. Gifts of
love, joy, peace and patience are things we cannot see but help in the growth
of the children through the special character of the school.
|
Special
Character
|
Taken as read.
Move to accept the Special Character
Report.
L Frances-Rees/Fr Wayne
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/R Davies
Lorraine spoke to her report.
Teachers are working on the learning
support system. This tracks those who
are well below, below or at risk of being below over time and in depth.
|
Curriculum
Report
|
Reports on Science and RE were tabled. A discussion on the reports was undertaken.
Lorraine recorded the questions and
comments which ensued from the discussion.
The Board looked at the results of the Student
Wellbeing Survey which was recently undertaken. The Board discussed the outcome.
|
Health
Curriculum
|
A discussion on the health curriculum was
undertaken.
Move: To accept the Health Curriculum
Catholic Guidelines
K Miller/S Cunningham
|
Policies
|
Reviewed Documentation and Self Review
and Employer Responsibility policies.
|
Property
and Health and Safety Report
|
Taken as read
Move to accept the Property and Health
& Safety report
M Plieger/A Wylie
Request input from staff and the school
community for the concept plans for the school by the end of the term.
Hazard report taken as read.
|
Finance
Report
|
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $36,603.50 for May 2017 as approved by the principal and
reconciled with the bank statements together with the schedule of income
comprising of $12,607.04 for May 2017 be received.
L Frances-Rees/A Wylie
|
Grants
|
Taken as read.
Move to accept the Grants Report
L Frances-Rees/A Wylie
|
Cultural
|
Taken as read.
Move to accept the Cultural Report
J Plieger/S Cunningham
|
Strategy
Report
|
Taken as read.
Move to accept the Cultural Report
L Frances-Rees/K Miller
|
Personnel
|
A letter from Jocelyn Marsh was received
requesting leave in Term 3.
Move to grant Jocelyn Marsh the requested
leave.
L Frances-Rees/J Plieger
|
Attendance
Report
|
Motion: In order to promote attendance at
St Joseph’s School, the St Joseph’s Board of Trustees notes that it does not
support or have any connection with non-school ski trips during school time.
L Frances-Rees/Fr Wayne
|
Correspondence
|
Motion: That the Inwards and Outwards correspondence
be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 27th
March 2017 be accepted as a true and accurate record.
L Frances-Rees/S Cunningham
|
Meeting
Closed:
|
Meeting closed at 9.45 pm.
|
Next
Board Meeting:
|
15th August 2017 at 7.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 28th June
2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 24TH MAY 2017, AT 7.00 PM
IN RUMA KORU
Present
|
Andy Bradley, Talanoa Palu, Adrienne Wylie,
Sharni Cunningham, Leanne Brookes, Lorraine Frances-Rees, Bev Conlan, Fr
Wayne, Bruce Wickham, Michael Plieger, Chris Heaphy, Katrina Miller
|
Apologies
|
Rose Davies, Jan Plieger (for lateness)
|
Welcome
|
Bev welcomed everyone to the meeting with
a special welcome to Bruce, Andy and Katrina being new board members. Sharni opened the meeting with a prayer.
|
Board
Training
|
The board discussed ‘Our role as Trustees
in a Catholic school’ and ‘What is the Special Character and core focus of
our school’ in relation to the Nags.
|
From
the Pews
|
Inclusiveness – Living and teaching Jesus
Christ. This is the foundation of our
school. This needs to be seen in all
subjects and be the being of what we are as a school. All parents need to be committed to the
fundamentality of the school.
|
Special
Character
|
Taken as read.
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
As this is a year of rebuilding and 3
teachers and Loraine undertaking a Masters paper, it was felt that compulsory
RE papers this year would overload the teachers. These papers would be optional this year
but compulsory for next year. Lorraine
is looking into the possibility of being a Tutor for some of the papers which
would save staff travelling to Dunedin to complete these of the papers.
Both teaching staff and support staff
attended an Autism course over the holidays.
This was very beneficial for all with having autistic children in the
school.
Staff attended a combined staff meeting
with other schools in the Community of Learning.
|
Curriculum
Report
|
Behaviour Report – Self Review
There is a collaborative approach with
dealing with unacceptable behaviour.
There is good communication with parents concerning any incidents.
L Frances-Rees/S Cunningham
|
Policies
|
Review of using School Docs to be carried
out throughout the year. The meeting
felt that while School Docs are up with changes occurring, the policies are
very generic and not specific to the school.
Procedures are the responsibility of the
Principal to keep up to date.
Sub committees:
Property,
Health & Safety: Michael Plieger, Chris
Heaphy, Leanne Brookes
Strategy: Rose Davies, Katrina Miller, Sharni Cunningham, Bev Conlan
Finance: Sharni Cunningham, Bruce Wickham, Andy Bradley (check)
Grant: Sharni Cunningham, Bruce Wickham
Personnel: Bev Conlan. Fr Wayne, Sharni Cunningham
Multi-Cultural: Jan Plieger, Talanoa Palu
Special
Character: Fr Wayne, Adrienne Wylie, Katrina
Miller
Lorraine on all committees.
|
Property
Report
|
Taken as read
M Plieger/L Frances-Rees
|
Finance
Report
|
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $67,586.78 for March 2017 and $45,910.55 for April 2017 as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $12,378.62 for March 2017 and $97,930.80
for April 2017 be received.
S Cunningham/L
Frances-Rees
The Diocese has agreed to install heat
pumps in the hall. They will pay for
the installation less $12,000 which was the amount raised from the phone
books. Unfortunately the Board is
unable to use this money for capital works.
The Home & School will give their term donations to the Diocese to
cover the $12,000 with the Board using the money from the phone books to
cover what would be funded by the Home and School.
Motion: Home & School to pay the
Diocese $12,000 for the hall heaters and the Board to use the Phone Book
money as the Home & School Donation.
S Cunningham/L Frances-Rees
|
Grants
|
Move to accept the Grants Report
S Cunningham/L Frances-Rees
Rugby has requested an application be
made to Youthtown for funding to upgrade the playing jerseys. The board felt applying for funding for
sports uniforms should be across all codes and not just one.
Move to apply to Youth Town for funding
towards a workshop area and robotics requirements for science.
K Miller/A Wylie
|
Cultural
|
No Report for the meeting
|
Strategy
Report
|
No Report for the meeting
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
A discussion concerning a letter received
from a group of parents re ski programme occurred.
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 27th
March 2017 be accepted as a true and accurate record.
L Frances-Rees/S Cunningham
|
Meeting
Closed:
|
Meeting closed at 9.25 pm.
|
Next
Board Meeting:
|
28th June 2017 at 7.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 24th May
2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
As a result of the Board of Trustees bi-election, we welcome Bruce Wickham, Andy Bradley and Kartina Miller onto the Board
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 27TH MARCH 2017, AT 7.00 PM
IN RUMA KORU
Present
|
Bev Conlan, Sharni Cunningham, Adrienne
Wylie, Leanne Brookes, Lorraine Frances-Rees, Michael Plieger, Rose Davies,
Chris Heaphy, Jan Plieger, Fr Wayne, Gary Shirley (Lead Principal - COL)
|
Apologies
|
Nil
|
Welcome
|
Bev welcomed everyone to the meeting with
a special welcome to Gary Shirley, Principal of Papakaio. Michael opened the meeting with a prayer.
|
Board
Training
|
Gary Shirley undertook a presentation on
the new COL (Community of Learning) which the school has signed onto. Gary outlined the benefits for those
involved. Schools and kindergartens
work collaboratively together sharing skills and knowledge with those involved
in the COL. Gary responded to
questions from the Board. Gary left
the meeting.
|
From
the Pews
|
We need to look at the spiritual side of
learning. The Welcome Mass was
tremendous along with the weekly Monday morning Mass. The atmosphere is growing.
|
Special
Character
Reports
|
Move to accept the Special Character
Report
A Wylie/S Cunningham
The Attestation report from the
Proprietors has been signed and is ready to be sent to the Diocese.
The Bishops forum was held last
Thursday. Fr Wayne, Bev, Adrienne and
Lorraine attended.
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
With new members coming onto the Board, training
will be undertaken on the Governance roll of the Board along with Special
Character training.
School Docs is now up and running and can
be accessed through the website.
4 staff undertaking Phonics training
which will have our staff from Yr 1 to Yr 4 teaching the same programme right
through.
Home & School are willing to fund a
tool shed. Lorraine looking into what
it would look like.
Behaviour Report – A system is in place
for unacceptable behaviour and there is already an improvement in the overall
behaviour of the students. Some
behaviour problems can be connected to learning needs. Back chat is a major problem but have a
system in place to help support teachers.
|
Property
Report
|
Move to accept the Property Report
M Plieger/Fr Wayne
Fire drill still to be undertaken.
Plans have been received for a building
upgrade over the next 10 years. Plans
to go to the Parish before being made public.
|
Finance
Report
|
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $19,820.69 for January 2017 and $36,638.41 for February 2017 as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $98149.97 for January 2017 and $12,515.07
for February 2017 be received.
S Cunningham/A Wylie
|
Grants
|
Move to accept the Grants Report
S Cunningham/A Wylie
Have received quotes for the hall
heaters. There is a shortfall between
the money on hand and the cost of the heaters. Investigate applying for grants to cover
the short fall or approaching the Diocese to cover the short fall.
Motion:
Obtain two more quotes for the heaters
and approach the Diocese then apply to either Lions or Licensing Trust for
the shortfall.
Fr Wayne/M Plieger
Approach YouthTown for funds towards
Robotics or 3D printer.
|
Cultural
|
Move to accept the Cultural Report
J Plieger/R Davies
Rename the sub-committee to Multi
Cultural Sub-committee.
Joy Wang has agreed to represent the
Chinese community while May Alegre will represent the Filipino community.
|
Strategy
Report
|
Move to accept the Strategy Report.
S Cunningham/L Frances-Rees
3 Policies updated in School Docs.
Move to have Strategy sub-committee
meetings as required.
S Cunningham/L Frances-Rees
|
Personnel
|
Request for 1 week’s leave without pay in
February 2018 has been received from Sara Jones-Hogan.
The Board approves the request.
S Cunningham/L Brookes
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 14th
February 2017 be accepted as a true and accurate record.
M Plieger/L Frances-Rees
|
Meeting
Closed:
|
Meeting closed at 9.30 pm.
|
Next
Board Meeting:
|
24th May 2017 at 7.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 27th March
2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
MINUTES OF THE MONTHLY MEETING OF
ST JOSEPHS SCHOOL BOARD OF TRUSTEES
HELD TUESDAY, 14TH FEBRUARY 2017, AT 7.00
PM
IN RUMA KORU
Present
|
Adrienne Wylie, Sharni Cunningham, Bev
Conlan, Leanne Brookes, Jan Plieger, Talanoa Palu, Lorraine Frances-Rees,
Michael Plieger, Fr Wayne, Chris Heaphy, Rose Davies, Bruce Wickham, Andy
Bradley
|
Apologies
|
Nil
|
Welcome
|
Bev welcomed everyone to the first board
meeting for the year with a special welcome to Leanne Brookes (Staff Rep),
Talanoa Palu (Cultural Rep), Bruce Wickham and Andy Bradley who were
observing. Adrienne opened the meeting with a prayer.
|
From
the Pews
|
The year has started well. Lovely to start each week with an assembly
on Mondays.
|
Board
Training
|
Reminder of the protocol when approached
by a parent with a complaint. Parents
to be referred to the Complaints procedure – Teacher, principal, then Board
as a last resort. Parents are only
Board members during a board meeting.
The Board has overall governance while the Principal has management.
School Docs is nearly completed. This will be linked to the website.
|
Special
Character
Reports
|
Move to accept the Special Character
Report
A Wylie/Fr Wayne
Induction meetings to be held: 2nd
March for parents of new children then a Welcome Mass on 26th
March when prayer books will be presented followed by morning tea.
|
Principal’s
Report
|
Move to accept the Principal’s Report
L Frances-Rees/S Cunningham
Lorraine spoke to her report.
Move to adapt the Maths Targets in the
Annual Plan – Enrichment Yrs 6-8
L Frances-Rees/S Cunningham
Strategic
Direction
Move to adopt the 2017 Charter and Annual
Plan.
R Davies/J Plieger
Move to accept and sign the Whitestone
Community of Learning Memorandum of Understanding 2017.
L Frances-Rees/M Plieger
Lead Principal is Gary Shirley from
Papakaio School.
Policies
Election of Board Chair:
Nomination: Bev Conlan – A Wylie/Fr Wayne,
L Frances-Rees/SCunningham. As there were no other nominations, Bev is
duly elected.
Finance Chair:
Nomination: Sharni Cunningham – Bev Conlan/Lorraine
Frances-Rees. Sharni was duly elected.
Code of Conduct was signed by Board
members.
Move to delegate day to day management to
principal bound by limitations described in Policies.
S Cunningham/A Wylie
|
Property
Report
|
Move to accept the Property Report
L Frances-Rees/A Wylie
Scout hall renovation on hold till we
hear back from the Diocese. Leave with
the Parish. Ownership to come from
Tony Hanning.
Letter to be sent to Bill Hayden for 10yr
Plan.
|
Finance
Report
|
Report
tabled with recommendations:
1.
That the schedule of payments
comprising of $53,125.47 for November 2016 and $98,485.67 for December 2016 as
approved by the principal and reconciled with the bank statements together
with the schedule of income comprising of $16,516.80 for November 2016 and $9,455.21
for December be received.
S Cunningham/M Plieger
Move to adopt the 2017 Budget.
S Cunningham/Fr Wayne
Motion:
The Board authorises the Board Chairperson and Principal to sign the
Statement of Responsibility for the 2016 Annual Accounts on the Board’s
behalf when confirmation is received that the audit has been completed.
S
Cunningham/M Plieger
Motion: The Board approves the inclusion of a
budget for the 2016 Statement of Financial Position and a budgeted Cash Flow
which are derived from the Board’s 2016 operating and capital purchases
budgets.
S
Cunningham/M Plieger
To obtain quotes for upgrading the hall
heaters. Money to come from the phone
book account.
|
Grants
|
Move to accept the Grants Report
S Cunningham/R Davies
In the past, an application has been made
to Network Waitaki for funding towards the NYLD (National Young Leaders Day)
in Dunedin. An application will be
made again this year.
Move to make applications to Youthtown
and various other funding groups for funds throughout the year.
S Cunningham/R Davies
The Dominican Sister’s Conference is in
Melbourne this year. An application
for funds towards Leanne Brookes’ costs was made to the Dominican
Sisters. They will pay the full costs
for another person to attend the conference in May with Leanne. Lorraine will attend with Leanne.
|
Cultural
|
Move to accept the Cultural Report
J Plieger/L Frances-Rees
To enable all cultures in the school to
have an input, it was felt there should be a representative from both the
Chinese and Filipino community on the Cultural Sub-Committee.
|
Strategy
Report
|
Move to accept the Strategy Report.
R Davies/S Cunningham
Overnight responsibility to be approved
by the Board and to be included in SchoolDocs.
Move to accept the Annual Plan.
S Cunningham/C Heaphy
|
Personnel
|
Professional development will be looked
at each term.
L Frances-Rees/M Plieger
Bi-Election:
Last minutes stated 2 vacancies but have
3.
C Heaphy/J Plieger
Move to hold the bi-election on 23rd
March.
Fr Wayne/M Plieger
Move to appoint Tony Brady as Returning
Officer.
A Wylie/L Frances-Rees
A Bradley and B Wickham left the meeting.
Moved:
That the Board go into Committee to
protect the privacy of natural persons pursuant to the provisions of Local
Government Information and Meetings Act 1987, to discuss personnel matters.
B Conlan
Moved:
That the Board move out of Committee.
B Conlan
|
Correspondence
|
Motion: That the Inwards and Outwards
correspondence be accepted.
B Conlan
|
Minutes
of the Previous Meeting:
|
Moved:
That the minutes of the meeting held 6th
December be accepted as a true and accurate record with the amendment of 2
vacancies to fill to 3 vacancies.
S Cunningham/Fr Wayne
|
Meeting
Closed:
|
Meeting closed at 9.25 pm.
|
Next
Board Meeting:
|
29th March 2017 at 7.00 pm
|
These are a true and accurate record of
the St Joseph’s School Board of Trustees meeting held 14th February
2017.
|
|
Signed: _________________________________
Date:_________________________________
B Conlan
Chairperson
|
Board Election Timeline
December 2015
- Grant Finn, father of Frankie and Lars in the junior school, attended the December meeting as an observer and is willing to fill the upcoming vacancy left by Tua Misiloi in February until the board elections in May 2016. The board recommends to fill this vacancy by selection.
- Board of Trustees Casual Vacancy for an Elected Trustee A casual vacancy has occurred on the board of trustees for an elected parent representative. The Board has resolved under section 105 of the Education Act 1989 to fill the vacancy by selection. If ten percent or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held. Any eligible voter who wishes to ask the board to hold a by-election should write to: Chairperson Board of Trustees St Joseph's School 36 Usk Street Oamaru 9400 by: 14 January 2016
- Decision about the school jersey - due to the increased cost and allergies to wool, a maroon polar fleece will be introduced in 2016.
- Air Conditioners approved for upstairs in the senior block for 2016.
- Uniform shop development for early 2016.
- Hall kitchen upgrade early 2016 partially funded by the Board, Home & School & a grant as part of the hall upgrade project.
- Youthtown grant successful for new basketball/netball hoops
- Otago Community Trust donation successful towards hall upgrade project
- Draft National Standard data analysis for reading, writing and numeracy discussed.
- Science, numeracy and literacy reviews shared.
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