Agenda


All items for the board agenda come from our annual reporting plan (on meeting date tab) and our policy review schedule.  Our meetings are "no surprises" and all reports and submissions must be made 10 days before the next meeting and circulated to the board 6 days before the meeting.  The board can only consider items which are governance matters and directly refer to policy or strategy.  Other concerns should be dealt with at the lowest level according to our complaints policy on Schooldocs


Wednesday 24 May 2017



7pm - Welcome.  All reports to be read before the meeting.

Prayer

Apologies

7.05pm - Board Training: Our role as trustees in a Catholic school
Before the meeting consider the question, What is the Special Character and core purpose of our school?  Read the Charter to find ideas to bring to the meeting.
Discuss the differences between reports for self review and reports for assurance/information.

7.35- From the Pews

7:45 - Special Catholic Character - Assurance - to be taken as read.  Bring any questions or comments.
7:50 - Principal's report, - Assurance - will be unpacked at meeting


Curriculum - 
Behaviour Report - Self Review - homework required
Reading report from workplan will be presented after mid year achievement data (as discussed at board training session)

Policies - Board Governance
Propose strategy committee looks at policy framework
Board members assigned to committees: (check tabs to see what Commitees do - job descriptions to be developed by committees as next step): strategy, Special Character, Finance & Grants, Property & Health and Safety, Personnel

8:00pm - Property: & Health & Safety 
10yPP being renewed due to new plans
8:05pm - Finance & Grants
Accounts/annual report are still at the auditor
8:10pm - Cultural - to be taken as read
8.12pm - Strategy - no report this meeting
8:15pm - NAG 3 Personnel - nothing to report
8:20pm - NAG 6 Administration : Confirmation of minutes - 

Inwards Correspondence
T Brady
BDO - Terms of Engagement
NZSTA - AGM
Letter from parents regarding ski trip (to be circulated before meeting)
Education Gazette - March
MOE - Acknowledgement of School planning
Education Gazette - May
Good News & The News
Caritas - Annual Report
STA News
Tukutuku Kotero - April

Monday 27 March 2017


7pm - Welcome.  All reports to be read before the meeting.

Prayer Michael

Apologies

7.05pm - Board Training: Presentation from Gary Shirley, lead principal of Whitestone Community of Learning
Board training - coming up

7.35- From the Pews


Curriculum - 

Policies - Board Governance
8:00pm - Property: Health & Safety
OSH hazard reports
8:05pm - Finance & Grants
8:10pm - Cultural

8.12pm - Strategy

OSH hazard reports - included in Property
Fire Drill - completed on principals report - compliance
Principal and staff appraisal - covered in principal's report
Goal progress - covered in principal's report
Review policies on Schooldocs

8:15pm - NAG 3 Personnel - nothing to report
8:20pm - NAG 6 Administration : Confirmation of minutes - 

Inwards Correspondence
NZSTA - 2017 Resource Annual
STA News Jan/Feb 2017
NZSTA Annual Conference
Education Gazette February 2017
NZEI - Paid Union meeting - Support Staff
NZSTA - Professional Development
Tukutuku Korero - February 2017
Lighting New Fires - March 2017
Tukutuku Korero - March 2017
Leave request




Tuesday 14 February 2017
7pm - Welcome.  All reports to be read before the meeting.
Prayer - Adrienne
Apologies
7.05pm - From the Pews
7.10 - Board Training - 
7:25 - Special Catholic Character
7:35 - Principal's report


Curriculum
Updated St Joseph's Curriculum 2017
Student achievement targets for 2017: Reading, Writing, Maths
Analysis of Variance (already shared and discussed in December)
7:55pm - Strategy NAG 2 - 
Charter and annual plan 2017-19  (full version), summary version - this is the Board's guiding document - minute the location of plan (T&L site, and strategic display wall)
Community of Learning update - Memorandum of Agreement to consider
Ski trip - report sent out.  Due to some sensitive information, to be discussed in committee

Policies - Board Governance
Elect new board chair
Code of Conduct (paper copies available at meeting)
Role of Board Members
Role of Chairperson and Subcommittees
Delegation of authorities:
 - day to day management to principal bound by limitations described in policies
- Acting principal
- financial authority, signatories

8:00pm - Property: Health & Safety
8:05pm - Finance & Grants: 
8:10pm - Cultural

8.12pm - Strategy
8:15pm - NAG 3 Personnel - Professional development 2017
8:20pm - NAG 6 Administration : Confirmation of minutes - "minutes should read 3 elected, not 2 elected", 
change meeting dates due to LFR and LB starting Mindlab on Tuesday evenings in March - suggest Thursday.


Inwards Correspondence:
Request for leave


Tuesday 6 December 2016

7pm - Welcome.  All reports to be read before the meeting.
Prayer -
Apologies
7.05pm - From the Pews
7.10 - Board Training - cognitive development and effect on early achievement at school: cognitive development
7:25 - Special Catholic Character: 
7:35 - Principal's report: principal's report

Curriculum - ski trip report Ski trip report
7:55pm - Strategy NAG 2 - 
National Standards achievement data, (sent out in hard copy)
Analysis of National Standards data
Analysis of variance 2016
Draft Charter development
Annual plan update
2016 Student wellbeing survey
2016 EEO survey

policies - EOTC, Sunsmart (see strategy page) Blanket EOTC form

8:00pm - Property: Health & Safety
8:05pm - Finance: 
8:10pm - Grants
8:15pm - Cultural

8:20pm - NAG 3 Personnel - confirmation of new appointments
8:30pm - NAG 6 Administration : Confirmation of minutes, 
Staff lunch

Inwards Correspondence


  • NZSTA - Open Letter
  • NZSTA - October
  • Lighting New Fires
  • Education Gazette - October
  • Crombie Lockwood - Insurance Declarations
  • Office of Auditor General - Resignation
  • Tukutuku Korero - November
  • Office of Auditor General - New appointment
  • Education Gazette - November
  • Good News & The News - November

Outward Correspondence


  • A Dooley
  • S Mann-O'Malley


Tuesday 25 October 2016

7pm - Welcome.  All reports to be read before the meeting.
Prayer - Michael
Apologies
7.05pm - From the Pews
7.10 - Board Training
7:25 - Special Catholic Character: 
7:35 - Principal's report
7:55pm - Strategy NAG 2
8:00pm - Property: Health & Safety
8:05pm - Finance: 
8:10pm - Grants
8:15pm - Cultural

8:20pm - NAG 3 Personnel
8:30pm - NAG 6 Administration : Confirmation of minutes, 

Inwards Correspondence

  • STA News - August
  • STA News - September
  • Ministry of Education - Resourcing Audit
  • Education Gazette - September
  • Aoraki - September
  • Tukutuku - October



Tuesday 20th September
7pm - Welcome.  All reports to be read before the meeting.
Prayer - Claire
Apologies·        
7.05pm - From the Pews
7.10 - Board Training
7:25 - Special Catholic Character: 
7:35 - Principal's report
7:55pm - Strategy NAG 2
8:00pm - Property: Health & Safety
8:05pm - Finance: 
8:10pm - Grants
8:15pm - Cultural

8:20pm - NAG 3 Personnel
8:30pm - NAG 6 Administration : Confirmation of minutes, 

Inwards Correspondence
STA News
Lighting New Fires
Education Gazette - August
Letter - Paul
Central Coast Country Music
Tukutuku Korero - September


Tuesday 16th August
7pm - Bev welcome.  All reports to be read before the meeting.
Prayer - 
Apologies - Fr Wayne
7.05pm - Board Training
7.15pm - Special Catholic Character 
7.25pm - Principal's Report
7.45pm - Strategy NAG 2
7.55pm - Property: Health & Safety
8.05pm - Finance
8.15pm - Grants
8.20pm - Cultural
8.25pm - Personnel
8.30pm - NAG 6 Administration: Confirmation of minutes


Inwards Correspondence:
NZSTA - Trustee Handbook 2016 & 'Making a Difference' handbook
Tukutuku Korero - July
Audit Professionals - 2015 Financial Statements
Education Gazette - July
Good news & The News
STA News
School Tex
Tukutuku Korero - August
ERO - School Evaluation Indicators
NZSTA - Voting papers



Tuesday 28th June

7pm - Bev welcome to new trustees. All reports to be read before the meeting. 
Prayer - Michael
Apologies - 
7:05 From the Pews Fr Wayne
7:10 - Induction documents and review of subcommittees and board training
7:25 - Special Catholic Character: 
7:35 - Principal's report: Goal progress, staff appraisals
7:55pm - Strategy NAG 2: Survey results
8:00pm - Property: Health & Safety
8:05pm - Finance: 
8:10pm - Grants
8:15pm - Cultural: Co opt 
Reis Pe (Filipino rep)Talanoa Katoa ( Tongan Rep)
8:20pm - NAG 3 Personnel: Principal appointment progress, JJ's blog

8:30pm - NAG 6 Administration : Confirmation of minutes, 

Inwards Correspondence
STA News
Bishop of Dunedin - Proprietor's Appointees
Education Gazette - May
Tukutuku Korero - June
Lighting New Fires
Health Promoting Schools
NZSTA - NZSTA President & Board nomination forms
NZCEO - Quarterly report
NZSTA  - Annual Report
Education Gazette


Outwards Correspondence
2016 Attestation Catholic Charter


Tuesday 24th May
7pm - Bev welcome. All reports to be read before the meeting. 
Prayer - Claire
Apologies - 
7:05 From the Pews Fr Wayne
7:10 - Board PLD Board Election progress. Next steps - draft induction. Slideshow for Catholic trustees.
7:20 - Special Catholic Character: Baptism meetings, proprietor's report and attestation
7:25 - Principal's report - Special Character curriculum
7:40pm - Strategy NAG 2: Surveys
7:45pm - Property: Health & Safety, Bill Haydon's visit
7:50pm - Finance: Annual Report, Appointment finances $2500, Sports Coaches
8:00pm - Grants & phonebooks 
8:05pm - Cultural: 
8:10pm - NAG 3 Personnel: Online appointment module, appointment progress, Maternity leave position

8:25pm - NAG 6 Administration : Confirmation of minutes, 

Inwards Correspondence
NZSTA Conference Brochure
Education Gazette - March
ERO - Wellbeing for success - Effective practice & Resource
MOE - Receipt of school planning
Caritas - Annual Report
NZSTA - AGM
Education Gazette - April
Tukutuku Korero - April
STA News
MOE - Banking staffing balance
NZCEO - Aoraki STA News - AprilTukutuku Korero - May


Tuesday 29th March
7pm - Bev welcome 
Prayer - Adrienne
Apologies - 
From the Pews Fr Wayne
7:10 - Board PLD Board Election. Read 'A Parents' Guide & discuss. Next steps. Slideshow for Catholic trustees.
7:20 - Special Catholic Character: Baptism meetings, proprietor's report 
7:25 - Principal's report - Charter (copy for board in pack), Vulnerable Children's Act
7:40pm - Strategy NAG 2: Surveys, goal progress
7:45pm - Property: Health & Safety
7:50pm - Finance: 
8:00pm - Grants & phonebooks (response for Brackens)
8:05pm - Cultural: 
8:10pm - NAG 3 Personnel: Appraisal, Board training sessions NZSTA Response for PaperPlus
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence


8:30pm - Meeting closure : Items for next meeting


Inward Correspondence
NZSTA - AGM
Education Gazette - February
Tukutuku Korero - March
Lighting New Fires
NZSTA - Community of Learning
STA News

Tuesday 16th February 
7pm - Sharni to welcome Grant Finn.
Prayer - Michael
Apologies- Adrienne, Bev
From the Pews Fr Wayne
7:10 - Board PLDBOT Delegations including vote for Board Chair, Review and sign Code of conduct, sub committees, board elections
7:15 - Special Catholic Character  
7:25 - Principal's report - Charter
7:40pm - Strategy NAG 2: Charter, annual plan, analysis of variance.
7:45pm - Property: 
7:50pm - Finance: Budget 2016
8:00pm - Grants & phonebooks (response for Brackens)
8:05pm - Cultural: 
8:10pm - NAG 3 Personnel:Board elections, Board training sessions NZSTA Response for PaperPlus
8:25pm - Motions around the Statement of Responsibility,financial position and asset value to increase from $250 to $500 (Solutions and Services) NAG 6 Administration : Confirmation of minutes, Correspondence

8:30pm - Meeting closure : Items for next meeting

Inwards Correspondence:
Paper Plus
STA News
NZSTA Resource 
Education Gazette Jan 
Tukutuku Korero Feb
Quote from Brackens

Outward Correspondence: 
Parish Property Committee
Teaching Position
Yellow 
Leave Approval




Tuesday 8th December 
7pm - Welcome Grant Finn as observer & prayer Sharni
Apologies-
From the Pews Fr Wayne
7:10 - ERO resource review Internal Evaluation: Good Practice
7:15 - Special Catholic Character - reconciliation, Advent, baptism programme
7:25 - Principal's report including Numeracy, Literacy, Science self-reviews, goal progress, analysis of variance, Draft charter, COL's (article p 8,9 STANEWS Oct 2015).
7:40pm - Strategy NAG 2: student/staff surveys, policy review, uniform, strategic plan
7:45pm - Property: Fire Drill, property walk
7:50pm - Finance: Budget 2016
8:00pm - Grants & phonebooks
8:05pm - Cultural: Fono
8:10pm - NAG 3 Personnel: Principal appraisal, board chair 2016, staff thank you lunch
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence

8:30pm - Meeting closure : Items for next meetings

Inwards Correspondence:
NZEI - Union Meeting
NZSTA - October
Health Promoting Schools
Tukutuku Korero - November
Colin CL Jones Trust
Crombie & Lockwood
Education Gazette - November
STA News - October
Waitaki District Council - School Crossing
Lighting New Fires
Leave Request

Outward Correspondence 
Resignation


Tuesday 27th October
7pm - Welcome Tua & prayer Ann Dooley
Apologies - 
From the Pews Fr Wayne
7:05 - Reflection on Catholic review report
7:15 - Special Catholic Character - Induction programme for new school families
7:20 - Principal's report includes reflection on School Evaluation Indicators trial document
7:40pm - Strategy NAG 2: student/staff surveys, policy review
7:45pm - Property: Hall upgrade
7:50pm - Finance: Budget 2016
8:00pm - Grant
8:10pm - Cultural: Fia Fia night
8:15pm - NAG 3 Personnel: Principal appraisal, staffing 2016
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings

Inwards Correspondence
B Huls
T Moore
STA News
Microsoft
Good News & The News
Tukutuku Korero - September
Education Gazette - October

Tuesday 22nd September

7pm - Welcome Tua & prayer Jenny
Apologies - 
From the Pews Fr Wayne
7:05 - Recommendations from Catholic review and next steps.
7:15 -Special Catholic Character - Baptism programme Term 4
7:20 -Principal's report include end of term goal update
7:45pm - Strategy NAG 2: prepare student/staff surveys
8:00pm - Cultural: Fono minutes & Filipino rep
8:15pm - NAG 3 Personnel
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings

Inwards Correspondence

STA News - August
NZSTA - Services
NZCEO - Dunedin - Integration Agreement
Education Gazette - Sept
Caritas Newsletter
Health Promoting Schools
Education Gazette - Aug
Minister of Education - Public Achievement 
NZEI - Union Meetings
Heart Foundation
STA News - July
Lighting New Fires
Tukutuku Korero - August
CEO Dunedin - Supplementry Integration Agreement



Tuesday 11th August

7pm - Welcome Tua & prayer Lynn
Apologies - 
From the Pews Fr Wayne
7:05 - Board Handbook Part 5 Tagged positions. Discuss Catholic review and arrange an extra meeting to help prepare
board members.
7:15 -Special Catholic Character - Review preparation, evangelisation review
7:30 -Principal's report include curriculum reviews 
7:55pm - Strategy NAG 2: survey results
8:00pm - Cultural: Performances - Kapahaka & Tongan Language week & Fia Fia night.Link to ministry bulletin
8:05pm - NAG 4/5 Finance & Property 
8:10pm - Grants
8:15pm - NAG 3 Personnel,staff appraisals, phonebook fundraiser, new board members & Filipino trustee
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings

Inwards Correspondence
Country and Western Correspondence
PC Mind Lab NZ study
Community of Learning information
Education Gazette - July
Tukutuku Korero - July

Tuesday 30th June

7pm - Welcome Tua & prayer Des
Apologies - Adrienne
- From the Pews Fr Wayne
7:05 - Acting DP Paul Cartlidge to present ski trip information
7:15 - Principal's report include Community meeting, mid year maths target progress
7:45pm - Special Catholic Character - Catholic Convention
7:55pm - Strategy NAG 2: goal progress at next meeting
8:00pm - Cultural: verbal report on Pasifika fono
8:05pm - NAG 4/5 Finance & Property Financial Statements and annual audit
8:10pmGrants
8:15pm - NAG 3 Personnel
8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence
8:30pm - Meeting closure : Items for next meetings


Inwards Correspondence

  • STA News - April
  • Ministry of Education - Banked Staffing 2014
  • Lighting New Fires
  • Tukutuku Korero - May
  • Health Promoting Schools
  • NZSTA - Annual Report
  • Office of the Auditor General - School Audit requirements
  • St Kevin's College - Invitation to Education Forum
  • STA News May 
  • Education Gazette - June
  • Tukutuku Korero - June
  • Caritas



Tuesday 12th May

7pm - Welcome Sharni & prayer Michael
Apologies - Tua, Ann, Bev7.02pm - From the Pews Fr Wayne

7.05pm - Board PD - page67 Orange Handbook for Boards of Trustees, Principals and Staff of NZ Catholic Integrated Schools- Catholic character tasks

7:15pm - Principal's Report : Progress on learning hubs

7:45pm - Special Catholic Character : Special Character Curriculum report, Bishop's blue document

7:55pm - Strategy NAG 2: goal progress at next meeting

8:00pm - Cultural: verbal report

8:05pm - NAG 4/5 Finance & Property Financial Statements
Grants

8:15pm - NAG 3 Personnel : Principal's appraisal

8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence

8:30pm - Meeting closure : Items for next meetings

Next meeting: 30th June 2015


Inward Correspondence
Good News & The News
Tukutuku Korero - April
Health Promoting Schools
STA News - March
Education Gazette - May


Inwards Correspondence
26/2 Date for Principal Appraisal Meeting 1 for 28/4
27/2 SNUP details received by email
27/2 SNUP details forwarded to proprietor
27/2 September 14-16 Special Character Review dates from Diocese
Tukutuku Korero - February
NZSTA - Annual General Meeting
Carl Banks - Asbestos Report
NZSTA - Board Training
NZCEO - Quarterly Report
Education Gazette - February
Dunedin Diocese - Special Character Review
ERO - Children & young people's wellbeing at school
Heart foundation
Tukutuku Korero - March
Lighting New Fires
STA News - Jan /Feb
NZSTA - Conference 2015
Education Gazette - March
Waitaki District Council - Rates Review
Southern District Health - Health Promoting Schools

Outwards Correspondence
Thank you letter
Teaching letter responce
Acceptance letter











Inwards Correspondence
Good News & The News
Tukutuku Korero - April
Health Promoting Schools

Tuesday 31st March

7pm - Welcome & prayer Adrienne
Apologies - D Burke

7.02pm - From the Pews Fr Wayne

7.05pm - Board PD - Share Learning from NZSTA Workshop - Everyone to share one thing they learnt

7:15pm - Principal's Report: Report on Minister's visit

7:45pm - Special Catholic Character : Proprietors report, Bishop's forum

7:55pm - Strategy NAG 2: Goal Progress

8:00pm - Cultural: Food Fair (Thank you Home & School)

8:05pm - NAG 4/5 Finance & Property : Bill Haydon's visit, Financial Statements, Feedback on course, Grants

8:15pm - NAG 3 Personnel : Staffing/Appraisals

8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence

8:30pm - Meeting closure : Items for next meetings

Next meeting: 12th May 2015



Inwards Correspondence
26/2 Date for Principal Appraisal Meeting 1 for 28/4
27/2 SNUP details received by email
27/2 SNUP details forwarded to proprietor
27/2 September 14-16 Special Character Review dates from Diocese
Tukutuku Korero - February
NZSTA - Annual General Meeting
Carl Banks - Asbestos Report
NZSTA - Board Training
NZCEO - Quarterly Report
Education Gazette - February
Dunedin Diocese - Special Character Review
ERO - Children & young people's wellbeing at school
Heart foundation
Tukutuku Korero - March
Lighting New Fires
STA News - Jan /Feb
NZSTA - Conference 2015
Education Gazette - March
Waitaki District Council - Rates Review
Southern District Health - Health Promoting Schools

Outwards Correspondence
Thank you letter
Teaching letter responce
Acceptance letter


Tuesday 17th February

7pm - Welcome & prayer Tua

Apologies - Fr W Healey, B Conlan

7:05pm - Board PD  2015 Induction Information


7:15pm - Principal's Report: Start of the year update and Charter 2015-2017


7:45pm - Special Catholic Character : 2015 review 


7:55pm - Strategy NAG 2: Online reporting


8:00pm - Cultural News


8:05pm - NAG 4/5 Finance & Property : Budget, Grants


8:15pm - NAG 3 Personnel : Delegations 2015, Code of Conduct, Staffing


8:25pm - NAG 6 Administration : Confirmation of minutes, Correspondence


8:30pm - Meeting closure : Items for next meetings


Next meeting: 31st March 2015



Inwards Correspondence 
  • Westpac - Audit Certificate
  • Education Gazette - January
  • NZSTA - New Website
  • Berry & Co
  • Personnel letter
  • Catholic Diocese of Dunedin - Notional Lease



Outward Correspondence
  • Principal's Appraisal Contract                  

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