Saturday 30 July 2022

Board Meeting Tuesday 9th August 2022, 5pm School Staffroom

 Tuesday 9th August 2022, 5pm


(Our meeting with Carole Clark, our ERO reviewer, will be at 5pm)



USEFUL LINKS: Board Review Cycle 


5.00pm Prayer - Vic

5.05pm Discussion with our ERO reviewer


6.00pm From the pews


ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide


Link to Agenda


Wednesday 15 June 2022

Board Meeting Tuesday 21 June 2022, 6pm

 

Tuesday 21st June 2022, 6pm

USEFUL LINKS: Board review cycle - includes who's on prayers,  

6.00pm Prayer - Samara

6.05pm From the pews

ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide


Area of Governance

Item


Action Required

6.10pm

Student achievement and strategic plan

Principal’s Report






Accept and second principal’s report including finance, property, health and safety and personnel reports.


Move to accept teacher only day in term 3 - Monday 8 August.


6.25

Student achievement

And Curriculum

To be taken as read:

Report: Staff Reflection on Curriculum area - Capabilities and The Arts.


Behaviour Report


Engagement Report


Attendance Report



ERO Equity Data compare with our:

End 2021 achievement data

End 2020 achievement data


Move to accept curriculum report on capabilities and the Arts, behaviour, engagement and attendance



Self Review - behaviour, engagement, attendance



Question: is this the information we want as the basis for broad strategic plans?

Can the Board explain why we have our present strategic goal 2?  Our Charter will help


Note ERO are coming to our next board meeting.

7.10

Property

In principal’s report



Finance

In principals’ report

Move to accept the 2022 budget with a deficit of $45,167.

7.20


Marketing - Communication and Connection Plan

Next subcommittee meeting - Tuesday - week 9.


No action required this meeting.




Community of Learning

No report this meeting.  Note items in principal’s report that refer to COL work.



7.15

Policies

Read the policies for review and associated actions at this Schooldocs page


Login: stjosephsoamaru

Password: veritas.



Review policies


Note in the minutes that Board has sighted the updated content on:

Ending Employment 

Harassment and 

Personal Grievance 

7.30

Administration

Minutes

Correspondence to be tabled at meeting


Move to accept Minutes

Nothing requiring action at this point

Wednesday 18 May 2022

Board Meeting Tuesday 24 May, 2022, 6pm

Board Meeting, Tuesday 24th May 2022, 6pm


USEFUL LINKS: Board review cycle - includes who's on prayers,  

6.00pm Prayer - Andy

6.05pm From the pews


ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide


Tuesday 24th May 2022, 6pm


USEFUL LINKS: Board review cycle - includes who's on prayers,  

6.00pm Prayer - Andy

6.05pm From the pews


ALL REPORTS TO BE TAKEN AS READ and come ready to discuss, clarify, decide



Area of Governance

Item

Decisions Required

6.10pm

Student Achievement

Religious Education Achievement Report presented by Leanne Brookes

Self review

Accept report

6.30pm

Student achievement and strategic plan

Principal’s Report





Principal’s Development

Accept and second principal’s report


Move to accept two teacher only days in November, date tbc.


To approve/or not, the principals participation in the Principal’s Conference in September 2022 (this will require a budget adjustment in the financial section)

To move to support the principal in applying for the Springboard Trust and a Sabbatical with the understanding that if both are offered, the principal will choose the Springboard Trust for 2023.


6.45

Student achievement

Year 6 EOTC Initial Proposal

Year 7-8 EOTC Initial Proposal

Camp Budget

Parent information year 7 & 8 camp 

Accept and second both proposals.  Note any further information or clarifications.

6.55

Property

Property Report May 2022

Depending on outcomes of the meeting earlier in the day, decisions or further inquiry will need to be recorded and actioned.



Statement of Conflict of Interest



Process for choosing a building contractor


To be accepted and seconded.


Adopt or adjust process.

Decide on Board member to take responsibility.

7.15

Finance

Finance Report

Approve increase in advertising budget of $2500 to $3500.


Approve additional $12 charge to monthly phone bill to cover principal’s costs.


Approve increase of $2,100 to pld budget.


Approve using donation from Tony and Mouenen Brady as a seed for applying for further funding for play equipment.


Approve using anonymous donation as a seed for applying for further funding for rebranding.



7.30


Marketing - Communication and Connection Plan

Move to accept plan



7.40

Community of Learning

COL lead principals’ report term 1


Principals and Board Members discussion on stewardship group


NZSTA information on stewardship


Board is to consider and provide feedback on these four questions:

  1. What information does the board need from the KA.

  2. Is the KA meeting the needs of the school and how will you know?

  3. Do we need a group overseeing the KA.

  4. If so, what format will it take?

KA = Kahui Ako (COL)


7.50


Strategic Planning Feedback to Ministry of Education

Consider questions in doc and what is our feedback?


Policies

Next meeting


7.55

Administration

Returning officer appointment


Move to send returning officer appointment offer including the fee calculated from MoE and NZSTA sources.


Minutes of previous meeting
Correspondence

Wednesday 23 March 2022

Board Meeting Tuesday 29th March 2022

 Board Meeting Tuesday 29th March 2022, 6pm Staffroom

USEFUL LINKS: Board review cycle - includes who's on prayers,  


ALL REPORTS ARE TAKEN AS READ - BOARD MEMBERS PLEASE COME READY TO REVIEW -
Review includes: Comments/questions, interpretation, action.
We want our time together to be purposeful and cannot wait for reports to be read in the meeting. The principal's report will be unpacked.

6pm: Prayer - Sharni


6.05 -Board Training: - ERO compliance information.  Board Administration List checklist (shared with the ERO folder).  Please read this in advance and take notes so we can hone in on areas you wish to discuss.

Te Tiriti o Waitangi - can a Board member please volunteer to be a reporter and report back on this NZSTA training in the June meeting?

6.30pm  Strategy

PRINCIPAL'S REPORT & Matters Arising                
6.30pm Principal's Report March 2022 (including NAG report)

Move to accept the principal's report

BOARD WORK TO DO
(based on our Board review cycle - (includes who's on prayers)


Curriculum -

6.50pm - Curriculum Review report

Move to accept religious education review report


7.10pm (try and keep this section to 15 minutes)
Property, H&S, personnel and finance 

Health and Safety - to be noted

Weekly updates on Covid numbers and the staffing situation will be supplied.


Move to accept Shirley Educational Consultancy for Lorraine's 2022-23 appraisal (the proposal will be emailed)


Policies Review
(For information: Schooldocs self-review schedule - Meeting schedule.)

7.20pm  
Policies to be Reviewed from Schooldocs.  Please read in advance so that we can have discussion around how these look in practice.
To go to the Schooldocs site:

The community login for the site is at schooldocs.co.nz. To login, click the link and enter the following details when prompted:
username: stjosephsoamaru

password: veritas

Go to the "Current Review" tab

Polices to review this term:


Health and Safety
This was done as an umbrella at our last meeting.  Please note that in delving into the ERO compliance information plus our own usual health and safety updates at the start of each year that we have covered the procedures which lie under health and safety.

Consider the health and safety implications of lifting the vaccine mandate.  


Consultation

7.20pm - We had planned a survey consultation to begin with but this may not be sufficiently robust for what we want.  We really need face to face.  As our review for rebuild is a substantial review we could delegate a subcommittee to steer this review.  

Move to establish a consultation and rebranding subcommittee comprising of....